Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.
We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.
The Law Society of BC is seeking a full-time, Assistant in our Credentials department for a 13-month term. The position is responsible for providing administrative support to the Senior Director, Director, Credentials Officers, Professional Development and Practice Support.
The duties of the position include:
- Organizing and maintaining credentials paper and electronic files from open to close
- Liaising with other departments to gather information about a member and the progress of outstanding matters
- Conducting online searches and investigations
- Photocopying, scanning, word processing of documents
- Drafting, reviewing, formatting and proof-reading correspondence and memorandums
- Oral and written communication in a courteous, diplomatic, professional and sometimes firm manner with applicants, students and lawyers
- Maintaining Credentials records in the Law Society Information System (“LSIS”), diarizing file tasks awaiting responses or completion and generating letters, follow-up and/or status inquiries on behalf of the department using appropriate independent judgement, in conjunction with department instructions and policy
- Assisting with the assembly and distribution of electronic meeting agendas for the Credentials Committee and the Innovation Sandbox Advisory Group
- Assisting with drafting the minutes of the Credentials Committee meetings
- Organizing and maintaining credentials hearing files. Communicating regularly with outside counsel regarding the conduct of work for the Law Society, including obtaining timelines and information relating to expected legal costs
- Assessing applicant credentials, education and experience to determine eligibility for admission, status change or indemnity coverage, within set department instructions and policy or in consultation with a Credentials Officer or the Director
- Assisting in administering unclaimed trust money
- Preparing accounting and cost-tracking documents
- Providing support to the department as required, including coordinating meetings, telephone conferences, committee functions and managing BF calendars
- Providing administrative support to the Credential Department’s new and ongoing projects
- Performing such other duties as the Director and Credentials Department may require
Qualifications
- Graduate of legal assistant or executive assistant program or equivalent skills acquired through work experience.
- 3 – 5 years of experience in a legal or office setting performing administrative functions.
- Excellent inter-personal and communication skills, a team player with above average spelling, grammar, and punctuation.
- Excellent word processing skills (advanced Microsoft Office Word training).
- Proficient in creating and editing electronic documents (advanced Adobe Acrobat skills).
- Familiarity with Microsoft Outlook and Excel and PowerPoint preferred.
- Ability to work co-operatively in a sometimes stressful environment with competing demands and tight deadlines, and to effectively prioritize work.
- A high level of accuracy and attention to detail is required.
The salary range for this position is $57,721 to $62,740.
The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.
To apply, please email your cover letter and resume to personnel@lsbc.org with the subject “Assistant, Credentials (13-Month Term)” The closing date for this competition is May 3, 2024. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC. A hybrid arrangement may be considered.
845 Cambie Street
Vancouver, British Columbia
V6B 4Z9
