Technician of Records and Library
Our Operations department is seeking a Technician of Records and Library. Under the supervision of the Records and Information Management (RIM) Analyst, the Records and Library Technician assists in the implementation of a corporate records management system. The technician is responsible for administrative duties related to record keeping practice and maintains semi-active records database and implements the retention and disposition schedules of records in consultation with the Manager of Operations and the RIM Analyst.
The technician is also responsible for the timely storage, retrieval and return of files and boxes to off-site storage by acting as the central point for retrievals and returns. In addition, the technician provides technical services following library standards (MARC and LC) and reference support for the Resource Centre (library materials).
The duties of this position include:
- Provides basic guidance to staff regarding the file classification scheme, filing procedures, semi active listing procedures and the use of records database.
- Assists with archival functions such as the accessioning of files and the processing of records for archival retention and preservation.
- Provides assistance in the classification of documents in the EDRMS system.
- Coordinates the purchase of file supplies and storage boxes for the Law Society. Communicates with staff to clarify business requirements of their order. Maintains the records supply inventory to a prescribed level in a spreadsheet.
- Completes tasks as directed by the Records Analyst or the Manager of Operations.
- Such other duties as the Manager of Operations and the RIM Analyst may require.
- diploma in Records Management, Archives or Library Technician program or two years post secondary schooling which will include the successful completion of a records management or library technician course through colleges or ARMA and AIIM;
- minimum of two years experience in the records management field, preferably in a government environment;
- familiarity with block numeric file classification scheme an asset;
- ability to quickly learn and adapt to new software applications related to Document management and libraries is a must;
- self-starter and strong multi-tasking skills;
- accuracy and ability to maintain attention to detail when required;
- sound knowledge of business English, spelling, punctuation and arithmetic and modern office procedures and methods;
- typing speed of 45 WPM;
- must be able to perform physical tasks, such as standing for long periods of time and lifting boxes up to 40 lbs.
To apply, please email a resume and cover letter to email@example.com. The closing date for this competition is April 30, 2014. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Assistant, Trust Assurance (14-month contract)
Our Trust Assurance department is seeking an Assistant on a 14-month contract, to provide administrative support to the Manager, Team Leaders, Auditors, Administrator and Coordinator. The Assistant will also provide telephone technical support for the online Trust Report and answer miscellaneous Trust Accounting calls and emails; forward messages to other members of the Department for response when necessary.
This individual will follow the procedures outlined in the Department Manual and where clarification is required, will ask the Administrator for assistance. Although the Manager, Team Leaders, Auditors, Administrator and Coordinator in the Department assign the work, the Assistant is responsible for prioritizing their own workload.
The duties of this position include:
- Administrative audit preparation, including scanning, and preparation of files and correspondence, between auditors and members. Mail, typing letters, memos, mail merges, filing, photocopying, and other clerical duties.
- Providing administrative support via email and telephone to out of town auditors, as well as, telephone technical support for the online Trust Report and the online filing of the Trust Administration Fee.
- Accurate tracking of filings and responses. Maintaining the department’s BF system. Issuing reminder letters and data entry of information into a database.
- Daily maintenance of the Trust Assurance line (voicemail); Trust Accounting email; responding to email, and forwarding email messages to the appropriate person.
- Tracking timely filing of Trust Reports, including monitoring possible suspensions; notifying other departments of member reinstatement applications and following up on location/member terminations and trust account closure.
- Creating and updating monthly Trust Report filing requirements; creating the reminder letter mail merge at the beginning of each month.
- Such other duties as the Manager, Administrator or Coordinator may require.
- successful completion of an Administrative Assistant Certificate Program and two years experience in an administrative role;
- professional training and experience in Microsoft Office Applications;
- demonstrated writing and publishing skills with strong attention to detail and excellent organizational and multi-tasking abilities;
- articulate, patient, and capable of working in a professional environment with minimal direction, though able to take direction well when provided.
To apply, please email a resume and cover letter to firstname.lastname@example.org. The closing date for this competition is April 23, 2014. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Director, Communications and Knowledge Management
The Law Society is seeking a dynamic communications professional with an interest in service to the public and members of the legal profession to become its new Director, Communications and Knowledge Management. Reporting to the Chief Information and Planning Officer and working closely with the Chief Executive Officer, the new Director, Communications and Knowledge Management will be responsible for developing and executing an integrated communications, public relations, government relations and knowledge management program that supports the goals of the Law Society.
The knowledge management portion of the portfolio of responsibilities is an acknowledgement that sources of information of relevance to lawyers in the conduct of their practice are dispersed throughout the Law Society and that an effective communications and knowledge management capability is essential to ensure that this information is properly organized and accessible to members.
The ideal candidate will be a service-oriented, public relations and communications professional who has led a communications team responsible for a wide range of communications programs and initiatives, including event coordination and promotion, print and web-based publications, and media, public and government relations. In addition, this individual will bring a strong background in the organization of information and ensuring accessibility to information through a variety of communications tools, including print and state of the art digital tools.
This is an exciting opportunity for an individual who enjoys working in a collaborative environment with a group of highly charged, innovative and motivated professionals.
If you are looking for an opportunity to demonstrate leadership and strategic thinking, and to build on your own credentials as an experienced team leader, please contact Kathryn Young, Ken Werker or Brian MacDonald at the Vancouver office of Boyden Canada at 604.685.0261 or email@example.com. To be considered for this opportunity, please submit your cover letter, resume and related information online at: www.boyden.ca/canada.
For more information, contact Human Resources.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging, and interesting work, a supportive team environment and a healthy work/life balance.