Executive Assistant, Chief Legal Officer
The office of our Chief Legal Officer (CLO) is seeking an Executive Assistant. This position is expected to provide superior interpersonal, organizational and time management skills and support to the CLO. The Executive Assistant is integral to the CLO’s ability to oversee regulatory departments within the Law Society including intake & early resolution, investigations, monitoring & enforcement, discipline, custodianships & special fund, unauthorized practice and tribunal & legislative counsel.
The Executive Assistant must exercise proven strengths in initiative, discretion, professionalism and judgment in carrying out the position’s functions and adding value to the organization.
The duties of this position include:
- managing office processes and information flow on behalf of the CLO by screening and prioritizing incoming requests, email, mail and telephone calls, flagging priority and urgent matters and directing routine matters to other staff;
- maintaining a complex, interactive calendar system for the CLO, liaising with department managers and other Law Society staff to schedule meetings and conference calls;
- anticipating information needs and compiling information packages for meetings, conferences, appointments, etc;
- coordinating and prioritizing meetings with lawyers in our community, regulatory bodies and other key stakeholders;
- assisting in the preparation of presentations;
- drafting routine correspondence for the CLO’s review and signature based on careful review of documents, information and notes provided;
- assisting in the coordination of the Discipline Committee process including preparing meeting agendas and compiling materials;
- managing daily administrative functions of the CLO’s office;
- such other duties that the CLO may require.
The nature of the role requires a high degree of professionalism and discretion with highly sensitive information, superior proactive and organizational skills, attention to detail, and sound judgment. A post-secondary diploma or degree in a relevant discipline and at least five years of progressively more responsible and administrative experience in complex organizations is required. Education as a legal assistant or paralegal would be a definite asset. Must have excellent oral and written communication skills and be proficient and effective in the use of information technology.
To apply, please email a resume and cover letter to firstname.lastname@example.org. The closing date for this competition is March 21, 2014. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Director, Communications and Knowledge Management
The Law Society is seeking a dynamic communications professional with an interest in service to the public and members of the legal profession to become its new Director, Communications and Knowledge Management. Reporting to the Chief Information and Planning Officer and working closely with the Chief Executive Officer, the new Director, Communications and Knowledge Management will be responsible for developing and executing an integrated communications, public relations, government relations and knowledge management program that supports the goals of the Law Society.
The knowledge management portion of the portfolio of responsibilities is an acknowledgement that sources of information of relevance to lawyers in the conduct of their practice are dispersed throughout the Law Society and that an effective communications and knowledge management capability is essential to ensure that this information is properly organized and accessible to members.
The ideal candidate will be a service-oriented, public relations and communications professional who has led a communications team responsible for a wide range of communications programs and initiatives, including event coordination and promotion, print and web-based publications, and media, public and government relations. In addition, this individual will bring a strong background in the organization of information and ensuring accessibility to information through a variety of communications tools, including print and state of the art digital tools.
This is an exciting opportunity for an individual who enjoys working in a collaborative environment with a group of highly charged, innovative and motivated professionals.
If you are looking for an opportunity to demonstrate leadership and strategic thinking, and to build on your own credentials as an experienced team leader, please contact Kathryn Young, Ken Werker or Brian MacDonald at the Vancouver office of Boyden Canada at 604.685.0261 or email@example.com. To be considered for this opportunity, please submit your cover letter, resume and related information online at: www.boyden.ca/canada.
Trust Regulation Coordinator
Our Trust Regulation department is seeking a Trust Regulation Coordinator. This position is responsible for providing senior administrative support for the Trust Regulation Group. The Coordinator also acts as the back-up for the Trust Regulation Administrator to ensure that all aspects of the Trust Assurance Compliance Audit Program and Forensic 4-43 Investigations are functioning efficiently.
The duties of this position include:
- working with the Trust Regulation Administrator to assist with the completion of Administrator tasks, such as compiling statistics, evaluating risk analysis and preparing monthly reports; and acts as a backup when the Administrator is away.
- reviewing and editing compliance audit referral memos and organizing related exhibits to be sent to the Professional Conduct department; and updating statistics for referrals from Trust Auditors to Professional Conduct department for reporting to the Manager and CFO;
- reviewing annual trust reports submitted by lawyers to identify exceptions and forwards non-compliant reports to Trust Auditors for follow up;
- forensic investigation preparation: completes a comprehensive background review of investigation subjects; including: conducting searches for review by Forensic Accountants;
- forensic investigation fieldwork: provides assistance to forensic accountants with scanning, evidence collection and tracking. Assists in the office with evidence management and organization, uploading and managing mirror images, evidence searching, and coordinating with Investigative, Monitoring and Enforcement department regarding bates stamping and uploading of evidence;
- reviewing, proofreading and editing Forensic Investigation Report (authored by Forensic Accountant) in final format and sends to the Forensic Assistant for printing/copying and distribution;
- maintaining databanks to track internal and external costs and resource allocations for Forensic Accounting and preparing status reports for forensic investigations & financial difficulty files;
- responding to disclosure requests from the Discipline department for Forensic Accounting and Compliance Audit files and records;
- such other duties as the Manager may require.
The Coordinator works independently with some direction from the Trust Regulation Manager, Forensic Accountants and Administrator. The Coordinator has considerable latitude in prioritizing their own workload, making decisions and performing duties as required. The Coordinator also provides direction and guidance to the Forensic and Trust Assurance department Assistants.
Successful completion of a post-secondary business diploma or certificate and at least seven years senior administrative or legal secretarial experience. Other post-secondary education, preferably in the fields of business, accounting and legal is desirable. Experience in business analysis is also an asset.
Must have excellent written and verbal communication skills, organizational skills including familiarity with accounting and legal terminology. Experience and ability in working independently in an environment where attention to detail, accuracy and confidentiality are paramount.
Computer skills: advanced knowledge in and experience with all Microsoft Office applications, as well as Adobe Acrobat. Experience with legal accounting software, scanning software and document management software is desirable.
To apply, please email a resume and cover letter to firstname.lastname@example.org. The closing date for this competition is March 6, 2014. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
For more information, contact Human Resources.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging, and interesting work, a supportive team environment and a healthy work/life balance.