- Forensic Accountant (18 month term)
- Auditor, Trust Assurance - Vancouver Island
- Manager, Standards, Professional Development and Practice Advice
- Administrator, Executive Support (12 month term)
- Paralegal, Investigations & Discipline
- Assistant, Unauthorized Practice & Tribunal
- Staff Lawyer, Investigations, Monitoring & Enforcement (3 term positions)
- Assistant, Practice Standards
- Clerk, Accounts Payable
- Privacy Compliance Officer (12 month term)
- Claims Manager
Our Forensic Accounting department is seeking an experienced Forensic Accountant for an 18 month term. The Forensic Accountant is responsible for completing investigative and forensic accounting files and other related support.
The duties of this position include:
- Provide assistance to the Investigations, Monitoring & Enforcement department in the assessment of the complaint and determination of the scope of the work to be performed.
- Investigate the books, records and accounts of the lawyer to determine whether there is evidence that the lawyer committed a discipline violation, breached Law Society Rules, the Legal Profession Act and/or the Code of Professional Conduct for British Columbia.
- Conduct the investigation from start to finish, including planning, executing, information collection, interviewing, analyzing and reporting. Apply investigative skills to collect information, analyze accounting transactions, spreadsheet modeling, electronic discovery, and present findings.
- Write and author forensic investigation reports and schedules to assist the Investigations, Monitoring & Enforcement and Discipline departments in the complaint process.
- Prepare adhoc schedules or summaries to assist others in understanding the facts.
- Provide litigation support to the Discipline department by providing affidavits and oral evidence at a disciplinary hearing or interim proceeding, including cross-examination by opposing counsel.
- Monitor the lawyer’s compliance with financial conditions imposed by the hearing panel and report any failures to comply with the disciplinary measures.
- Support and assist departments with the interpretation of Law Society Rules, accounting procedures, and analysis of accounting issues.
- Establish appropriate control and management procedures to safeguard the confidentiality, integrity and preservation of all documents and other material that come into possession or are created during the course of an investigation, internal assist or litigation support. If needed, the chain of custody and appropriate record of all relevant information received orally should be maintained.
- Such other duties as the Director of Trust Regulation may require.
- Must hold a CPA Accounting Designation.
- Must hold a DIFA, CFF, or CFE certification.
- Minimum 10 years of accounting or auditing experience with at least 5 years of forensic accounting experience or fraud investigations.
- Experience presenting evidence in the criminal or civil courts.
- Superior report writing and document management skills.
- Excellent interpersonal and communication skills.
- Familiarity with accounting software used in law practices and electronic discovery software.
- Ability to work in a team environment.
To apply, please email a resume and cover letter to email@example.com with the subject line: Forensic Accountant (18 month term). The closing date for this competition is March 24, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Trust Assurance department is looking to fill a permanent Trust Assurance Auditor position on Vancouver Island. Working under the supervision of the Manager and Team Leaders, the Trust Assurance Auditor conducts compliance audits in accordance with Rule 3-85 to ensure compliance with the Law Society’s Division 7 - Trust Accounts and Other Client Property Rules, Division 8 – Unclaimed Trust Money Rules, Division 11 - Client Identification and Verification Rules, along with other various Law Society Rules.
The duties of this position include:
- Conducting visits to new and established law firms throughout BC to perform compliance audits to ensure lawyers comply with the trust accounting rules and to identify potential misconduct related to financial matters.
- Providing feedback to lawyers regarding their level of compliance with the rules and what steps should be taken to remedy any deficiencies and recommending non-compliant firms to the Professional Conduct Department.
- Reviewing annual Trust Report submissions and using professional judgment to determine if the firm’s level of compliance with the Division 7 Rules is acceptable.
- Composing letters and reviewing correspondence from lawyers regarding Trust Reports, trust shortages, modification request of records, rule violations and other matters.
- Responding to inquiries regarding trust accounting, the Trust Administration Fee, and Division 7 and Division 8 rule interpretations.
- Participating in the review and refinement of the Trust Assurance Program, including the continued development of audit procedures and reference materials such as the Trust Accounting Handbook.
- Assisting new firms in understanding the rules and answer questions on site and any future questions regarding the Law Society Accounting Rules.
- Providing oral evidence supporting the referral to Professional Conduct, when required.
- Such other duties as the Manager, Trust Assurance may require.
- CPA accounting designation.
- 5 or more years of experience in an auditing role.
- Advanced training in fraud related courses or CFE, CIA or CAMS designation considered an asset.
- Excellent organizational and problem solving skills.
- A professional, mature, and confident disposition.
- Excellent written and verbal communication skills.
- Strong attention to detail and capable of performing autonomously while meeting strict deadlines.
- Knowledge of the Law Society’s Trust Accounting Rules in addition to general law firm accounting.
About 70-75% of work will be within the Victoria/South Island area; the remaining 25%-30% will require travel to other regions of Vancouver Island and limited travel to other areas of BC. The applicant must hold a valid BC driver’s license and have access to a vehicle.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Auditor, Trust Assurance – Vancouver Island. The closing date for this competition is March 24, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Are you an experienced lawyer with a background that includes regulatory and administrative law and private practice? Do you have a keen interest in leading two teams (the Practice Advice and Practice Standards teams) dedicated to supporting and developing BC’s lawyers?
The Law Society of BC’s Education and Practice department is seeking a Manager, Standards, Professional Development and Practice Advice. This role is a unique career opportunity for a lawyer with an interest and experience in lawyer professional development and leading teams.
The Manager, Standards, Professional Development and Practice Advice is the lead legal advisor to the Practice Standards Committee and lead counsel on Practice Standards and Practice matters as they relate to the Lawyer Education Advisory Committee.
This role is also lead counsel for all legal matters related to issues related to Practice Standards Review files, Practice Reviewers, Practice Standards Outside Counsel, and Practice Advisors.
Other responsibilities include:
- External counsel and litigation management as it relates to Practice Standards and Practice Advice.
- Identifying opportunities, and implementing strategies to reduce and streamline processes within the Practice Standards and Practice Advice teams.
- Hiring, managing, and supervising union and non-union staff, contracting outside counsel, and IT professionals for the Practice Standards department, the Learning Management System and Practice Advice programs, and membership assistance programs.
- Preparing and managing the budget for the Practice Standards department, the Learning Management System and Practice Advice programs, and membership assistance programs.
- Managing relationships with other Law Society programs such as Professional Conduct and Discipline, the Lawyers Insurance Fund, Audit and Investigations, Trust Assurance, IT and Communications to ensure integration of new programs and operational directives.
- Performing other duties that the CEO and Director, Education and Practice require.
The ideal candidate must be a member in good standing in the Law Society of BC (or eligible for membership) with a minimum of 10 years of combined practice and management experience. The ideal candidate will also have significant senior regulatory and administrative law experience with advanced skills in advocacy, negotiation, interpersonal, organization and legal research, as well as superior verbal and written communication skills.
Other qualifications include:
- Senior experience advising and directing boards, committees, and working groups on strategy, risk, operations and legal advice.
- Significant knowledge of business models, objectives, financial metrics, etc. used in decision-making; ability to build sound business cases to support initiatives.
- Technical experience in learning management systems and online learning is an asset.
If you are interested in this opportunity, please email a resume and cover letter to email@example.com with the subject line: Manager, Standards, Professional Development and Practice Advice. The closing date for this competition is March 17, 2017.
Our Executive Support department is seeking an Administrator for a twelve month term position.
This role is responsible for:
- Providing efficient and effective administration of the Bencher and Executive Committee election, orientation and meeting processes.
- Ensuring efficient and effective coordination of Law Society appointments to other organizations.
- Working closely with the Manager, Executive Support, to facilitate efficient and effective liaison between the CEO and the President, the Benchers, Law Society Committees and Task Forces, and other professional and administrative staff (both within and external to the Law Society).
The duties of this position include:
- Organizing and distributing agendas, supporting materials and draft minutes for Benchers and Executive Committee meetings.
- Planning and organizing other events, meetings and processes related to Law Society governance, including annual general meetings, Bencher and Executive Committee meetings, Benchers elections and referenda, Executive Committee elections, Second vice-President elections, Benchers retreats, and new Benchers’ orientation sessions.
- Creating, maintaining and interpreting accurate and effective timelines, budgets, surveys and records for such Law Society events, meetings and functions.
- Administering the process for Law Society appointments to external bodies, including conduct of a website-based listing of present and future appointments, a roster of potential appointees, and related correspondence.
- Providing administrative support to the Manager, Executive Support, the Chief Information and Planning Officer (CIPO), the Chief Executive Officer (CEO) and the President, as the Manager, Executive Support may request from time to time.
- Supporting the annual transition of Law Society Presidents and Bencher Committees, task forces and working groups.
A post-secondary diploma in a relevant discipline and three years of administrative experience in a complex office environment or an undergraduate degree in combination with one to two years of experience in a complex office environment is required.
Other requirements include:
- Proficiency in the use of information technology and systems (particularly Word, Adobe Acrobat, Excel and basic html skills).
- Excellent oral and written communication skills.
- Strong attention to detail.
- Ability to multitask.
- High level of comfort and credibility at all levels of the organization.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Administrator, Executive Support. The closing date for this competition is March 3, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Professional Regulation Department is seeking a Paralegal to support the work of the Professional Conduct and Discipline groups. This position works as part of a team to support the effective investigation of complaints and any discipline hearing that is authorized following the investigation. The Paralegal works closely with lawyers and other staff in both the Investigations and Discipline groups and reports to the managers of both those groups.
This role exercises considerable autonomy, judgment and diplomacy in accomplishing the work of the position and operates under the general oversight of the Manager, Investigations and Manager, Discipline and Unauthorized Practice.
The duties of this position include:
- Consulting with team members to determine the most effective way to organize evidence, documents and other information collected in investigations and implementing the method of organization.
- Assisting with interviews of witnesses.
- Obtaining relevant documents and information through searches of court and government registries and on-line sources.
- Reviewing and analyzing file materials and producing written reports, including evidence chronologies and lists of key documents.
- Researching legal issues and preparing memos.
- Preparing disclosure of investigation files when a citation is authorized.
- Creating and maintaining various knowledge management tools, including tables, indices, spreadsheets and databases.
- Assisting with the preparation of Affidavits.
- Assisting with the preparation of hearing materials, including compiling professional conduct records, books of authority, books of documents and drafting agreed statements of fact and notices to admit.
- Preparing statistics.
- Attending meetings of the Discipline Committee and drafting minutes of the meetings.
- Such other duties that the Manager, Investigations or Manager, Discipline and Unauthorized Practice may assign.
- Paralegal diploma supplemented by relevant experience in an investigative or litigation environment.
- Proficiency with computer software including: Microsoft Office, case and document management programs, and database and knowledge management systems.
- Excellent legal research and writing skills.
- Excellent organizational, communication, interpersonal and analytical skills.
- Demonstrated ability to handle and effectively prioritize a high volume of work and to work well both independently and collaboratively within a team.
To apply, please email a resume and cover letter to email@example.com with the subject line: Paralegal, Investigations & Discipline. The closing date for this competition is February 28, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Unauthorized Practice and Tribunal departments are seeking an Assistant. The successful candidate will be shared between the two departments, working 17.5 hours per week in each role.
The duties of this position include:
- Responding to unauthorized practice related inquiries from lawyers, complainants and general public.
- Providing administrative support to the staff lawyer and paralegal on case files, from commencement of investigation through to conclusion of court proceeding, including conducting investigative searches and preparing court materials.
- Providing administrative support for Unauthorized Practice Committee meetings.
- Maintaining the Unauthorized Practice file library and file statistics.
- Assisting with preparation of publications of actions taken on files.
- Processing invoices received from external counsel, investigators and process servers, and liaising with finance department regarding payment of invoices and expenses
- Such other duties as the Manager, Unauthorized Practice may require.
- Opening and closing of all Discipline and Credentials hearing administration and exhibit files and maintaining the member database for file tracking and status.
- Photocopying documents for distribution to hearing panels, review boards and counsel.
- Assisting in the issuance and service of citations, including providing proof of service in the form of affidavit evidence when required, and producing and delivering hearing notices pursuant to the Law Society Rules.
- Providing administrative support to members of hearing panels and review boards, the President, committees and task forces as required.
- Assisting in preparing hearing decisions, including formatting, correcting and inserting material as needed.
- Distribution of final hearing decisions, maintaining the Tribunal pages on the website and sending decisions to QuickLaw and CanLII.
- Preparation of notices of suspension and disbarment and distribution to newspapers, court registries and other parties
- Handling inquiries from the public, members, and staff about discipline histories or ongoing hearings and reviews.
- Such other duties as assigned.
- Successful completion of a recognized legal secretarial program.
- 1-2 years of law office experience.
- Ability to safely lift up to 40 pounds.
- Intermediate to advanced knowledge of Microsoft Office and online search platforms.
- Working knowledge of the Rules of Court.
- Excellent oral and written communication skills.
- High attention to detail with well-developed time management and organizational skills.
- Must be able to work independently and in a team environment.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Assistant, UAP & Tribunal. The closing date for this competition is February 20, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Professional Conduct Department is seeking 3 Staff Lawyers to join the Investigations, Monitoring and Enforcement (“IME”) Group. Staff Lawyers in IME are responsible for investigating and evaluating complaints raising serious ethical or competency issues about lawyers or articled students and, where warranted, referring the matter to the appropriate Law Society committee for further action.
This is an excellent opportunity to join a collaborative and collegial team of professionals committed to upholding the Law Society’s mandate to protect the public interest.
Staff Lawyers in IME must efficiently manage a file load involving a broad spectrum of conduct issues, such as accounting rule breaches, misrepresentations to clients, breaches of undertakings and conflicts of interest. Staff Lawyers in IME have frequent contact with lawyers and the public and their work involves a significant amount of legal writing.
The Staff Lawyers in IME are responsible for:
- Conducting thorough, efficient, and timely investigations by gathering and assessing evidence, independently and as part of a team.
- Conducting interviews of complainants, lawyers, and others as needed.
- Exercising judgment in assessing complaints to determine whether to close them at the staff level or refer them to the Discipline or the Practice Standards Committee.
- Preparing clear, concise and well analyzed opinions for the Discipline Committee’s consideration and presenting those opinions.
- Other duties as the Manager, IME may require.
To be considered for this position, candidates must possess the following qualifications:
- Practicing membership with the Law Society of BC, or eligibility for membership.
- Minimum 5 years of recent practice experience.
- Superior investigatory, interviewing, and communication skills.
- Excellent legal writing skills.
- Ability to handle complex, diverse files in a timely manner.
- Ability to work collaboratively as a part of a team.
The terms and conditions of the collective agreement between the Law Society of BC and the Professional Employees Association apply to this position.
These positions are within the Professional Conduct job classification and the salary range would be $106,695.79 - $115,063.99.
These positions are all term positions ending December 31, 2018; however, it is possible that they may be extended beyond this timeframe.
To apply, please email your covering letter and resume to email@example.com. The closing date for this competition is February 24, 2017. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
Our Practice Standards department is seeking an experienced Assistant to organize and maintain Practice Standards files and provide administrative support to the Manager Practice Standards, Practice Standards Staff lawyers, and Paralegals. The Assistant also handles telephone and other communications with members of the public, lawyers from other departments, and other professionals outside the organization.
Interested candidates should also note that this position may eventually evolve into a Paralegal position.
The duties of this position include:
- Organizing and maintaining Practice Standards paper and electronic files from open to close.
- Generating and maintaining program statistics.
- Photocopying, scanning, word processing, of documents, drafting memos, letters, and legal documents.
- In accordance with department instructions, collecting and organizing, producing (independently as required) proofreading and formatting materials in Word, PowerPoint, and Excel.
- Preparing accounting and cost-tracking documents.
- Providing support to the department as required, including coordinating meetings, retreats, committee functions, presentations, interviews, practice reviews, managing BF calendars, conducting online searches and similar tasks.
- Maintaining Practice Standards records in the Law Society Information System (“LSIS”), diarizing files tasks awaiting responses or completion and generating letters, follow-up and/or status inquiries on behalf of the department using appropriate independent judgment, in conjunction with department instructions and policy.
- Preparing and distributing agendas, attendance at committee meetings, and preparing minutes according to department procedure.
- Providing administrative support to the Manager’s new and ongoing projects.
- Providing project support, and project management skills for the Practice Standards initiatives, and including analyzing options, tracking timelines, communicating with outside contractors, coordinating information flow, preparing and compiling survey results and statistics and more than simple data analysis.
- Such other duties assigned by the Manager.
- Graduate of legal assistant or administrative assistant program or equivalent skills acquired through work experience.
- 3-5 years’ experience in a legal or office setting performing administrative functions.
- Experience in dealing with the public and/or demanding, sometimes difficult, people.
- Excellent interpersonal and communication skills, a team player with above average spelling, grammar, and punctuation.
- Excellent word processing skills (advanced Microsoft Word training).
- Familiarity with Microsoft Outlook and Excel and PowerPoint preferred.
- Familiarity or ability to learn SharePoint quickly.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Assistant, Practice Standards. The closing date for this competition is February 17, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Finance department is seeking an Accounts Payable Clerk. This role is responsible for ensuring payables are accurately coded, approved and processed, cheque runs are done on a weekly basis, any issues with vendors are resolved on a timely basis, and accounts reconciliations are completed on a monthly basis.
The duties of this position include:
- Reviewing invoices for proper authorization and coding.
- Entering invoices into the accounting system.
- Printing cheques, and other forms of payment, and circulate for signature to the appropriate signatories.
- Preparation of foreign currency payments including the related calculation and posting of foreign exchange adjustments.
- Reconciling assigned balance sheet accounts on monthly basis, including the creation and posting of journal entries as necessary.
- Taking deposits to bank on daily basis.
- Preparing monthly GST returns, PST returns, and Parking Tax remittances.
- Preparing daily cash flow analysis.
- Reconciling main bank account on a daily basis and follow up with bank to resolve any identified issues.
- Acting as a back up to the daily A/R function when needed.
- Assisting A/R with annual fee billing process as required.
- Ad hoc analysis of expenses and cash flow, as well as, other duties as the manager may require.
- Completion of, or working towards, a recognized accounting program.
- 3 to 5 years of related, practical work experience in an accounting environment, preferably with direct accounts payable experience.
- Experience in gathering data and producing financial reports.
- Ability to perform moderate account reconciliations.
- Knowledge of accounting principles, accounting software systems, and Microsoft Office.
- Strong work ethic and positive team attitude a must.
To apply, please email a resume and cover letter to email@example.com with the subject line: Accounts Payable Clerk. The closing date for this competition is February 13, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Policy & Legal Services department is seeking a Privacy Compliance Officer on a 12 month term. The anticipated start date for this position will be during the week of March 27, 2017.
The Privacy Compliance Officer is responsible for ensuring that the Law Society complies with its privacy obligations under the Freedom of Information and Protection of Privacy Act (FIPPA). The successful candidate will be responsible for responding to queries, creating and updating privacy policies and procedures, assisting with impact assessments, advising on privacy breaches, responding to complaints, and training staff on privacy matters. This role will also include 0.25 FTE of Policy Paralegal responsibilities.
The duties of this position include:
- Provide advice and information on privacy issues to Law Society employees and service providers.
- Bring privacy compliance issues to the attention of the Manager, Policy & Legal Services, Chief Executive Officer, Leadership Council and managers.
- Work with departments and senior management to advocate for best practices in privacy protection and data security issues.
- Develop processes and procedures to encourage privacy compliance.
- Develop and deliver annual privacy awareness and training programs for staff.
- Monitor the Law Society’s compliance with privacy obligations by carrying out special projects.
- Maintain the organizational-wide Privacy Impact Assessment process and procedure to ensure the development of new products and services is consistent with the Law Society’s obligations.
- Communicate with Office of Information and Privacy Commissioner, responding to privacy complaints and reporting privacy breaches.
- Help mitigate incident responses of an unauthorized use or disclosure of personal information by employees or service providers.
- Legal research and analysis of statute and case law, including statistical analysis.
- Preparing agendas, minutes and memoranda.
- Such other duties as the Manager, Policy & Legal Services may require.
- University degree in related field or completion of recognized paralegal program.
- At least 5 years related work experience, preferably in a legal setting.
- Knowledge of privacy legislation and its application.
- Ability to research, interpret and apply legislation and case law.
- Strong oral and written communication skills.
- Ability to work under pressure and assert organizational requirement proactively.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject titled: Privacy Compliance Officer. The closing date for this competition is January 31, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Are you a leader?
The Law Society’s Lawyers Insurance Fund (LIF) is offering a unique opportunity to lead a highly motivated team of experienced and talented lawyers and staff as one of two Claims Managers.
LIF manages the lawyer’s professional liability insurance program for the Law Society of British Columbia. As a Claims Manager, you will be responsible for leading the claims team in a high-performing and professional environment, dedicated to maintaining exemplary service standards and achieving exceptional results.
Your superior analytical and advocacy skills and excellent judgment enable you to effectively resolve a broad variety of complex and challenging matters. You have exceptional organizational, interpersonal and communication skills, and take a practical approach to problem solving. You also understand that a systematic approach to operations is critical for the success of any well-run organization. You are able to develop and implement a broad vision for the claims operation but also focus on the details when necessary.
Reporting to the Director of Insurance, you enjoy considerable autonomy, including settlement authority up to $350,000 per claim, and up to $1,000,000 per claim in the Director’s absence.
As Claims Manager, you will:
- Lead and inspire best practices among our dedicated and talented claims staff, including mentoring and providing ongoing feedback.
- Develop, implement and administer claims management policies, procedures, and systems that will maintain LIF’s success as a continually evolving, high-functioning claims facility.
- Evaluate new claims and potential claims and manage work loads including the conduct of in-house defence.
- Participate hands-on in the resolution of complex claims and coverage issues.
- Deliver risk management presentations and advice to lawyers and firms, and analyse and advise stakeholders on existing and future trends in claims.
- Educate, evaluate and assist in setting reasonable rates of remuneration for external defence counsel.
- Develop and maintain effective relationships with insured lawyers, external defence counsel, excess insurers, Benchers, reinsurers, brokers, actuaries, auditors and other lawyers’ professional liability programs.
- Practising membership in the Law Society of BC or eligibility for membership.
- At least ten years of practice experience, preferably in BC, including some experience in the insurance industry or defending professional liability claims.
- Supervisory or managerial experience, and demonstrably effective interpersonal skills.
- Ability to evaluate and assist in the successful resolution of complex litigation.
- Superior judgment and analytical, organizational, advocacy, administrative, IT, presentation and writing skills.
- Ability to effectively develop and manage a budget.
Preferably you have experience in managing lawyers or managing a professional liability claims operation. Experience or training in mediation and other alternative dispute resolution techniques is an asset, as is experience in developing and implementing new operational practices and procedures.
LIF provides insurance to all lawyers engaged in private practice in British Columbia. It has over $120 million in assets, an annual budget of $14 million, and manages 1000 reports of claims and potential claims against lawyers each year.
DGA Careers Inc. has the exclusive rights to the Claims Manager search with the Law Society of British Columbia. Please direct all preliminary inquiries and applications to the attention of Melissa Colley at email@example.com or 778-383-9790 x 101
We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.