- Executive Assistant, Chief Legal Officer
- Paralegal, Policy & Legal Services
- Auditor, Trust Assurance
- Summer Law Student (2017)
- Claims Manager
The office of our Chief Legal Officer (CLO) is seeking an Executive Assistant. This position is expected to provide superior interpersonal, organizational and time management skills and support to the CLO. The Executive Assistant is integral to the CLO’s ability to oversee regulatory departments within the Law Society including Intake & Early Resolution, Investigations, Monitoring & Enforcement, Discipline, Custodianships and Unauthorized Practice.
The Executive Assistant must exercise proven strengths in initiative, discretion, professionalism and judgment in carrying out the position’s functions and adding value to the organization.
The duties of this position include:
- Managing office processes and information flow on behalf of the CLO by screening and prioritizing incoming requests, email, mail and telephone calls, flagging priority and urgent matters and directing matters to other staff as appropriate.
- Maintaining a complex, interactive calendar system for the CLO, liaising with Law Society directors, department managers and other staff to schedule meetings and conference calls.
- Anticipating information needs and compiling information packages for meetings, conferences, appointments, etc.
- Coordinating and prioritizing meetings and conference calls with lawyers in our community, regulatory bodies and other key stakeholders.
- Assisting in the preparation of presentations.
- Drafting routine correspondence for the CLO’s review and signature.
- Assisting in the coordination of the Discipline Committee process including preparing meeting agendas and compiling materials.
- Managing daily administrative functions of the CLO’s office.
- Such other duties that the CLO may require.
- The nature of the role requires a high degree of professionalism and discretion with highly sensitive information, superior proactive and organizational skills, attention to detail, and sound judgment.
- A post-secondary diploma or degree in a relevant discipline and at least five years of progressively more responsible and administrative experience in complex organizations is required.
- Education as a legal assistant or paralegal considered a definite asset.
- Must have excellent oral and written communication skills and be proficient and effective in the use of information technology.
To apply, please email a resume and cover letter to email@example.com with the subject line: Executive Assistant, CLO. The closing date for this competition is October 28, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
We are looking to hire a paralegal to join our Policy and Legal Services Department, which comprises lawyers, paralegals and administrative assistants. The successful candidate will assist the lawyers in the department with research and analysis of legal issues and the development of policy options for the Benchers and Law Society departments, as well assisting in the support to Law Society Committees and Task Forces. As an additional responsibility, the successful candidate will provide some back-up assistance to the Hearing Administrator.
The duties of this position include:
- Providing policy research for the development of programs and proposals.
- Researching points of law.
- Assisting in the preparation of reports and presentations to Benchers, Committees and Task Forces.
- Preparing draft letters to outside organizations on Law Society positions.
- Drafting agendas and minutes of meetings, and attendance at meetings.
- Working on policy development with other Law Society departments.
- Providing research to aid in the drafting of regulations and legislation.
- Assisting in the booking and conduct of hearings and issuing and posting of hearing decisions in the absence of the Hearing Administrator.
- Such other duties as the Manager, Policy & Legal Services may require.
- Completion of a recognized paralegal program.
- Five years of related work experience, preferably in a legal setting
- Ability to research, interpret and apply legislation and case law.
- Superior research, writing and analytical skills.
- Excellent interpersonal and communication skills.
- Ability to handle complex and diverse caseload.
To apply, please email firstname.lastname@example.org. The closing date for this competition is October 15, 2015. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Vancouver - 1 position, Vancouver Island - 1 position
Our Trust Assurance Department is looking to fill two Auditor opportunities both on a 12 month term, one stationed in Vancouver and the other on Vancouver Island, to start as soon as possible. Working under the supervision of the Manager and Trust Assurance Team Leaders, the Trust Assurance Auditor conducts compliance audits in accordance with Rule 3-85 to ensure compliance with the Law Society’s Division 7 Rules and reviews annual Trust Reports.
The duties of this position include:
- Conducting visits to new and established BC law firms to perform compliance audits to ensure lawyers comply with the trust accounting rules and to identify potential misconduct related to financial matters.
- Providing feedback to lawyers regarding their level of compliance with the rules and what steps should be taken to remedy any deficiencies.
- Referring non-compliant lawyers to Professional Conduct Department.
- Reviewing annual Trust Report submissions and using professional judgment to determine if the firm’s level of compliance with the Division 7 Rules is acceptable.
- Composing letters and reviewing correspondence from lawyers regarding Trust Reports, rule violations and other matters.
- Responding to inquiries regarding trust accounting, the Trust Administration Fee and Division 7 rule interpretations.
- Participating in the review and refinement of the Trust Assurance Program, including the continued development of audit procedures, review and revision of the Division 7 rules, and reference material such as the Trust Accounting Handbook.
- Assisting new firms in understanding the rules and answer questions on site and any future questions regarding the Law Society Accounting Rules.
- Providing oral evidence supporting the referral to Professional Conduct, when required.
- Such other duties as the manager may require.
- CPA (CA, CGA, or CMA) designation.
- 5 or more years of experience in an accounting or auditing role.
- Advanced training in fraud related courses or CFE or CIA designation considered an asset.
- Excellent organizational and problem solving skills.
- A professional, mature, and confident disposition.
- Excellent written and verbal communication skills.
- Strong attention to detail and capable of performing autonomously while meeting strict deadlines.
- Knowledge of the Law Society’s Division 7 Trust Accounting Rules in addition to general law firm accounting.
These positions require regular travel within the Lower Mainland or Vancouver Island. Travel throughout the rest of BC is also required and limited to approximately 25% of the time. The applicant must hold a valid BC driver’s license and possess a reliable vehicle.
To apply, please email a resume and cover letter to email@example.com with the subject line: Auditor, Trust Assurance – Vancouver or Vancouver Island. The closing date for this competition is September 30, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
The Law Society of British Columbia is hiring up to two law students this summer to assist assigned departments with special projects.
Depending on the assigned department and project, responsibilities will include some or all of the following:
Description of Responsibilities
- Conducting legal, policy and general research and preparing legal memoranda.
- Attending hearings and committee meetings and assisting with the preparation of materials for the meetings.
- Assisting with general administration matters and tasks.
- Organizing legal materials.
- Participating in special Law Society projects.
- Providing input and generating ideas to support the continuous enhancement and evolution of existing processes and tools.
Knowledge and Skills
We are seeking a highly motivated law student who has completed 2nd year and demonstrates:
- Strong academic achievement.
- Well-developed analytical skills both quantitative and qualitative.
- Excellent organizational and problem solving skills as well as attention to detail.
- Highly effective written and oral communication skills.
- Multi-tasking skills with the ability to prioritize workload.
- Good working knowledge of Microsoft Office including: MS Word, MS Excel, MS Outlook and Quick law.
The positions are for 3.5 months at $20.00/hr on a 35 hour work week.
Please email your cover letter, resume, and photocopies of your transcipts to the attention of Hilary Stoddart, Manager, Human Resources, firstname.lastname@example.org. The closing date for this competition is September 7, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Are you a leader?
The Law Society’s Lawyers Insurance Fund (LIF) is offering a unique opportunity to lead a highly motivated team of experienced and talented lawyers and staff as one of two Claims Managers.
LIF manages the lawyer’s professional liability insurance program for the Law Society of British Columbia. As a Claims Manager, you will be responsible for leading the claims team in a high-performing and professional environment, dedicated to maintaining exemplary service standards and achieving exceptional results.
Your superior analytical and advocacy skills and excellent judgment enable you to effectively resolve a broad variety of complex and challenging matters. You have exceptional organizational, interpersonal and communication skills, and take a practical approach to problem solving. You also understand that a systematic approach to operations is critical for the success of any well-run organization. You are able to develop and implement a broad vision for the claims operation but also focus on the details when necessary.
Reporting to the Director of Insurance, you enjoy considerable autonomy, including settlement authority up to $350,000 per claim, and up to $1,000,000 per claim in the Director’s absence.
As Claims Manager, you will:
- Lead and inspire best practices among our dedicated and talented claims staff, including mentoring and providing ongoing feedback.
- Develop, implement and administer claims management policies, procedures, and systems that will maintain LIF’s success as a continually evolving, high-functioning claims facility.
- Evaluate new claims and potential claims and manage work loads including the conduct of in-house defence.
- Participate hands-on in the resolution of complex claims and coverage issues.
- Deliver risk management presentations and advice to lawyers and firms, and analyse and advise stakeholders on existing and future trends in claims.
- Educate, evaluate and assist in setting reasonable rates of remuneration for external defence counsel.
- Develop and maintain effective relationships with insured lawyers, external defence counsel, excess insurers, Benchers, reinsurers, brokers, actuaries, auditors and other lawyers’ professional liability programs.
- Practising membership in the Law Society of BC or eligibility for membership.
- At least ten years of practice experience, preferably in BC, including some experience in the insurance industry or defending professional liability claims.
- Supervisory or managerial experience, and demonstrably effective interpersonal skills.
- Ability to evaluate and assist in the successful resolution of complex litigation.
- Superior judgment and analytical, organizational, advocacy, administrative, IT, presentation and writing skills.
- Ability to effectively develop and manage a budget.
Preferably you have experience in managing lawyers or managing a professional liability claims operation. Experience or training in mediation and other alternative dispute resolution techniques is an asset, as is experience in developing and implementing new operational practices and procedures.
LIF provides insurance to all lawyers engaged in private practice in British Columbia. It has over $120 million in assets, an annual budget of $14 million, and manages 1000 reports of claims and potential claims against lawyers each year.
To apply for this unique opportunity, please email a resume and cover letter to email@example.com with the subject line: Claims Manager.
We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.