- Accounts Receivable Clerk
- Professional Regulation Officer
- Receptionist/Office Clerk
- Member Services Representative
- Forensic Accountant
- Staff Lawyer, Investigations, Monitoring and Enforcement
Our Finance department is seeking an Accounts Receivable Clerk. This role is responsible for ensuring all receipts are accurately coded and processed, deposits and invoices are maintained on a daily basis, monitoring accounts reconciliations, and all discrepancies are resolved in a timely and accurate manner. The successful candidate must be able to identify and understand the crucial link between financial reporting systems and other internal information systems.
The duties of this position include:
- Performing the day to day processing of cash/revenue receipts to ensure that they are recorded and maintained in an effective, up to date and accurate manner.
- Creating, receiving and verifying invoices.
- Troubleshooting issues that arise between the linking of internal systems, as they relate to A/R and revenue.
- Acting as a liaison with Member Services and IT as it relates to the large volume task of semi-annual fee billings and the related issues that arise.
- Acting as a liaison with the bank to resolve deposit discrepancies.
- Processing semi-annual fee billings.
- Preparing daily bank deposits.
- Collecting and processing employee payments and maintaining employee petty cash.
- Communicating diplomatically with members as required to verify and maintain receivables.
- Creating and maintaining a monthly outstanding receivables’ report.
- Verifying and processing member refunds.
- Reconciling assigned balance sheet accounts on a monthly basis.
- Processing Trust Administration Fees collected on a quarterly basis.
- Acting as a back up to the daily A/P functions as needed.
- Ad hoc analyses, tasks and reconciliations, as well as other duties as the manager may require.
- Completion of, or working towards, a recognized accounting program.
- 3 to 5 years of related practical work experience in an accounting environment.
- Experience in gathering data and producing financial reports.
- Ability to perform moderate account reconciliations.
- Knowledge of accounting principles, accounting software systems, and Microsoft Office.
- Strong work ethic and positive team attitude a must.
To apply, please email a resume and cover letter to email@example.com with the subject line: Accounts Receivable Clerk. The closing date for this competition is July 25, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
The Law Society is recruiting for a Professional Regulation Officer. Reporting to the Chief Legal Officer (CLO) and working closely with others within the Professional Regulation Department, the Professional Regulation Officer uses his or her advanced legal research, writing and analytical skills on a wide range of special projects and initiatives at the Law Society.
The duties of this position include:
- Working on departmental, Law Society and national projects initiatives.
- Preparing memos.
- Conducting legal research.
- Gathering information and data from various sources including other regulatory bodies.
- Performing statistical analysis.
- Drafting guidelines.
- Preparing reports to Benchers and other groups.
- Assisting with litigation and hearing matters and reporting regularly on insured claims.
- Responding to inquiries from the public, legal profession and other law societies.
- Such other duties as the CLO may require.
The ideal candidate has legal and regulatory experience with legal training or a paralegal diploma/degree.
The Professional Regulation Officer also requires:
- A self-starter with excellent organizational, communication and interpersonal skills, along with the ability to work independently and collaboratively within a team.
- Advanced legal research, writing and analytical skills.
- Proficiency with computer programs including Microsoft Office, Excel, PowerPoint and document/knowledge management systems.
- Ability to handle and effectively prioritize a volume of work.
Project management and policy development are considered strong assets.
If this sounds like you, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Professional Regulation Officer. The closing date for this competition is July 22, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Operations Department is seeking a Receptionist/Office Clerk. Reporting to the Operations Supervisor, the receptionist is responsible for answering and directing both external and internal calls via a switchboard console in an efficient and professional manner. The receptionist arranges courier deliveries at the request of staff and receives incoming packages, and is responsible for the reconciliation of bills with courier invoices. The receptionist sorts and lists custodial client files in a database system meeting defined targets of completion. Other routine administrative duties includes the sorting of incoming mail.
The duties of this position include:
- Ensures information is current with on-line databases and paper formats, directs calls to the appropriate department. Maintains inbound courier and security log books.
- Maintains a professional image in the reception area by completing daily general housekeeping.
- Sorts and identifies client files to determine an appropriate retention period in RTS. Enters data about each client or accounting file into the RTS database system based on prescribed standards. The receptionist completes a minimum of 200 entries per week. Atypical data issues are referred to the Manager of Operations or the Custodianship Data supervisor.
- Photocopying projects and other clerical duties as assigned by the Operations Supervisor.
- Exercises judgment and discretion in directing inquiries to the appropriate area. Atypical, hostile or difficult callers are referred to the Operations Supervisor or Manager of Operations.
- Provides back up coverage to the internal services clerk and Operations Supervisor for ordering supplies and catering.
- Completes other tasks as assigned by the Manager of Operations or the Operations Supervisor.
- High School Diploma or equivalent.
- Accurate typing skills with a minimum of 40 wpm.
- A minimum of 2 years administrative support experience preferably in a legal environment.
- A self-starter with strong multi-tasking skills to prioritize work in an orderly and timely manner with minimal supervision.
- Accuracy and ability to maintain attention to detail.
- Must be able to lift up to 40 lbs maximum.
- Excellent communication, negotiating and interpersonal skills when dealing with both internal and external callers.
- The incumbent must have strong diplomatic skills in directing the caller to the appropriate agency or resource.
- Must be able to develop and sustain positive working relationships with all levels of staff.
To apply, please email a resume and cover letter to email@example.com. The closing date for this competition is July 8, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
The Law Society is recruiting a Member Services Representative, who will report to our Manager, Credentials & Licensing. The Member Services Representatives advise applicants, review and process applications, maintain membership records, ensure the annual regulatory requirements are met, and coordinate a variety of activities and projects which occur throughout the life cycle of a license to practice. The incumbent is expected to exercise considerable independent judgment and action in a complex, multi-faceted role with a deadline based need for attention to detail.
The duties of this position include:
- Providing advice to a variety of inquiries received from applicants for admission and reinstatement, relating to good character repute and fitness and from members relating to returning to practice, advising within set policies and procedures covered by the Legal Profession Act, the Professional Liability Insurance policy and the Law Society Rules.
- Determining whether to approve applications for admission, reinstatement, membership, returning to practice, law corporation permits and LLP registrations or to refer to the Manager.
- Responsible for coordinating a variety of detailed transactional activity including the Call and Admissions ceremonies, Bencher interview process, annual fee billing and invigilating and/or coordinating exams.
- Processing of financial transactions, collection of fees and refund requests.
- Administration of the mandatory Continuing Professional Development Program including deciding which learning modes meet the criteria and determining individual members requirements.
- Ensuring members are in compliance with mandatory practice requirements such as completion of Continuing Professional Development Requirements, Annual Practice Declaration and Small Firm Practice Course and deciding when to refer matters of non-compliance to Manager.
- Verifying the authenticity of lawyer signatures and deciding the information to be included on a Certificate of Standing based on the Law Society records.
- Ensuring that the records and information on the centralized member database for the organization and the public is accurate and up-to-date.
- Providing advice to the public on issues relating to location of their legal files and preparing Affidavits if necessary.
- Assists in administering the Unclaimed Trust Fund to ensure monies qualify for acceptance.
- Implementing new directives and/or Rule changes approved by the Benchers, including creation of business processes.
- Performing other related duties and participating in special projects as assigned by the Manager.
- Completion of a post-secondary education, preferably as a Legal Administrative Assistant or Paralegal.
- Minimum four years of office experience, preferably in a legal setting as part of a team environment.
- Excellent time management and writing skills.
- Professional judgment and sound communication skills.
- Advanced knowledge of Microsoft Office and databases.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Member Services Representative. The closing date for this competition is July 8, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Forensic Accounting department is recruiting for an experienced Forensic Accountant. Reporting to the CFO/Director of Trust Regulation, the Forensic Accountant draws on his or her professional accounting skills and business experience to conduct forensic investigations, analyze financial activity, obtain evidence and author forensic investigation reports for the Law Society to fulfill its mandate to protect the public interest.
The duties of this position include:
- Investigating the books, records and accounts of a lawyer to determine whether there is evidence that a lawyer committed a discipline violation, breached the Law Society Rules 2015, the Legal Profession Act and/or the Code of Professional Conduct for British Columbia.
- Gathering information, examining the evidence, and clearly communicating the findings in the form of a forensic report, schedules and exhibits.
- Providing litigation support to the Discipline department by providing affidavits and oral evidence at a disciplinary hearing, including cross-examination by the member or the lawyer’s counsel.
- Working with the Investigations, Monitoring & Enforcement (IME) department to assess a lawyer’s history of investigations, compliance audits, trust reports and financial difficulty to determine whether an investigation should be performed.
- Monitoring a lawyer’s compliance with financial conditions imposed by the hearing panel and report any failures to comply with the disciplinary measures.
- Assisting other departments with the interpretation of Law Society Rules, accounting procedures, and analysis of accounting issues.
- Preparing reports to Lawyers Insurance Fund, Special Compensation Fund, or Custodianships regarding potential insurance claims involving misappropriation of trust funds, fraud or criminal activity.
- Such other duties as may be required.
The ideal candidate is a designated accountant (CPA, CA, CGA, CMA) with an extensive background in forensic and investigative accounting, bankruptcy administration and/or commercial crime investigations, supplemented by forensic and investigative accounting education and experience. Must have experience authoring forensic investigation reports, and preferred certifications of DIFA, CFF, or CFE. Familiarity with accounting software commonly used in law practices, as well as Intella or other search products is desirable. Also, experience presenting evidence in tribunals, criminal or civil courts, is considered an asset.
The Forensic Accountant needs to be a team-player with excellent interpersonal, communication and report writing skills.
If this sounds like you, please email a resume and cover letter to email@example.com with the subject line: Forensic Accountant. The closing date for this competition is July 15, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Investigations, Monitoring and Enforcement department is seeking a Staff Lawyer. This position is responsible for evaluating complaints involving disciplinary or competency issues of lawyers and articled students and, where appropriate, referring to the appropriate Law Society committee with recommendations as to the appropriate action required. This position involves working with Law Society Discipline Counsel and other staff in a team setting.
The Staff Lawyer, Investigations, Monitoring and Enforcement is expected to efficiently manage an assigned file load involving a broad spectrum of legal issues, including:
- Reviewing and analyzing complaints, many of which involve financial issues.
- Identifying relevant issues and conducting thorough, efficient, timely and focused investigations by gathering and assessing all necessary evidence, in some cases independently and in others as part of a multi-disciplinary team.
- Conducting interviews of complainants, lawyers, and others, as may be required.
- Exercising discretion to close complaints or refer them to the Discipline or Practice Standards Committee.
- Preparing clear, thorough and concise opinions for consideration by the Discipline Committee.
- Other duties as the Manager, Investigations, Monitoring and Enforcement may require.
The work requires frequent contact with the public and lawyers and it also involves a significant amount of legal writing. A comprehensive understanding of the Legal Profession Act, Law Society Rules and Code of Professional Conduct for BC is required.
- Practicing membership with the Law Society of BC, or eligibility for membership.
- 5 year minimum of recent practice experience.
- Superior investigatory, interviewing, writing and analytical skills, excellent interpersonal and communication skills.
- Ability to handle a complex, diverse caseload in a timely fashion and work in stressful situations.
- Regulatory experience is a definite asset.
The terms and conditions of the collective agreement between the Law Society of BC and the Professional Employees Association apply to this position.
This position is within the Professional Conduct job classification and the salary range for this position would be $104,347.87 to $116,624.09.
To apply, please email your covering letter and resume to firstname.lastname@example.org. The closing date for this competition is July 4, 2016. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.