- Senior Assistant, Insurance (Lawyers Insurance Fund)
- Credentials Officer (16-month term)
- Clerk, Accounts Payable (9-month term)
- Paralegal, Practice Advice
- Senior Accountant, Finance
- Deputy Director, Professional Legal Training Course (PLTC)
Our Lawyers Insurance Fund department is looking for a Senior Assistant, Insurance. The Senior Assistant, Insurance is responsible for providing administrative and secretarial support to the Director of Insurance and Deputy Director in ensuring the efficient operation of a high functioning insurance program. The position deals with sensitive information that requires a high level of confidentiality and discretion.
The duties of this position include:
- Word processing and dicta typing for correspondence, memos to Benchers, reports, etc.
- Maintaining and updating policies, procedures and information.
- Dealing independently with various requests for information from lawyers and the public, including law firm requests for claim histories for excess insurance applications and public inquiries about theft claims.
- Maintaining and updating departmental systems for filing, capturing Coverage Committee decisions and advance rulings on coverage, and co-ordinating the move of closed claims files off-site.
- Preparing agenda and assisting with minutes for departmental meetings, and drafting minutes of administrative staff meetings.
- Identifying for management service evaluation surveys that require responses or follow-up, and drafting acknowledgement letters if appropriate.
- Drafting materials for firms buying optional insurance coverage and coordinating payment with accounting.
- Such other duties as the Director and Deputy Director may require.
- Grade 12 diploma and a post-secondary diploma as a legal secretary.
- Training in office procedures, Word, Excel, data entry, database structure, Dictaphone and PowerPoint.
- A minimum of five years of legal secretarial experience, with experience in a more senior role reporting to an Executive preferred.
- Well-developed organizational and time-management skills, good oral and written communication skills, and attention to detail.
- Exceptional interpersonal skills to work effectively with all levels of staff and management, both internally and externally, and discretion and sensitivity relating to confidential information.
- Fast, accurate word processing and formatting skills.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Senior Assistant, Insurance. The closing date for this competition is May 17, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Credentials and Licensing department is seeking a Credentials Officer for a 16 month term.
The Credentials Department is responsible for ensuring that Law Society standards are met for all applications relating to good character repute and fitness for admission and reinstatement. This position also provides advice and assistance to Benchers and staff on credentials and related policy matters.
The successful candidate will work as part of a team and their responsibilities will include:
- Providing advice to applicants for admission and reinstatement relating to good character and repute and members returning to practice.
- Independently drafting correspondence to applicants where issues of good character, repute and fitness arise, deciding what further information will be required and responding to and providing advice to applicants.
- Authorizing and conducting investigations into applications and deciding when to approve applications or refer to the Manager or directly to Credentials Committee.
- Deciding whether members are, or have been, engaged in the practice of law and/or whether substantive law and practice skills are current and approving or referring to the Manager or directly to Credentials Committee.
- Independently preparing memoranda and presenting to the Credentials Committee on issues to be resolved, often relating to character, fitness, and whether substantive law and practice skills are current.
- Recording minutes of Credentials Committee meetings, advising applicants of the Committee’s decisions, reasons, and consequences/options.
- Determining the relevant legislation, rules and policies to ensure that only monies that qualify are received into the Unclaimed Fund, conducting investigations to locate owner of unclaimed trust funds and managing claims to the Fund and deciding whether payment can be made out of the Fund to appropriate persons.
- completion of a recognized paralegal program and a minimum of 3-5 years of relevant experience, preferably some in a regulatory environment
- excellent time management, analytical and writing skills
- professional judgement and sound communication skills, including effective interviewing techniques
- ability to act independently and demonstrate sound initiative
- proficiency with Microsoft Office and electronic investigative search techniques
To apply, please email a resume and cover letter to email@example.com with the subject line: Credentials Officer . The closing date for this competition is May 9, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Finance department is seeking an Accounts Payable Clerk (9-month term). This role is responsible for ensuring payables are accurately coded, approved and processed, cheque runs are done on a weekly basis, any issues with vendors are resolved on a timely basis, and accounts reconciliations are completed on a monthly basis.
The duties of this position include:
- Reviewing invoices for proper authorization and coding.
- Entering invoices into the accounting system.
- Printing cheques, and other forms of payment, and circulate for signature to the appropriate signatories.
- Preparation of foreign currency payments including the related calculation and posting of foreign exchange adjustments.
- Reconciling assigned balance sheet accounts on monthly basis, including the creation and posting of journal entries as necessary.
- Taking deposits to bank on daily basis.
- Preparing monthly GST returns, PST returns, and Parking Tax remittances.
- Preparing daily cash flow analysis.
- Reconciling main bank account on a daily basis and follow up with bank to resolve any identified issues.
- Acting as a back up to the daily A/R function when needed.
- Assisting A/R with annual fee billing process as required.
- Ad hoc analysis of expenses and cash flow, as well as, other duties as the manager may require.
- Completion of, or working towards, a recognized accounting program.
- 3 to 5 years of related, practical work experience in an accounting environment.
- Experience in gathering data and producing financial reports.
- Ability to perform moderate account reconciliations.
- Knowledge of accounting principles, accounting software systems, and Microsoft Office.
- Strong work ethic and positive team attitude a must.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Accounts Payable Clerk . The closing date for this competition is May 4, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Practice Advice group is seeking a Paralegal. This role works as part of a team to support the effectiveness of the practice advice group. The Paralegal will work closely with lawyers and other staff and report to the manager of the department. There is some crossover with the Practice Standards group. This position exercises considerable autonomy, judgment and diplomacy in accomplishing the work of the position and operates under the general oversight of the Manager, Standards, Professional Development and Practice Advice.
The duties of this position include:
- Handling member enquiries and using judgment in directing enquirer to appropriate sources of information or referring the enquiry to a practice advisor.
- Researching legal issues and preparing memos.
- Creating and maintaining various knowledge management tools, including tables, indexes, spreadsheets and databases.
- Word processing of letters and memos to file.
- Organizing and maintaining practice advice records.
- Assisting practice advisors with telephone coverage during meetings and absences.
- Assisting practice advisors with updating practice resources.
- General administration duties including filing, data entry, maintenance of electronic coverage calendars, course registrations and meeting bookings.
- Maintaining monthly departmental statistics and annual Key Performance Measures.
- Consulting with team members to determine the most effective way to respond to practice advice inquiries.
- Coordinating team meetings including preparing, maintaining and distributing team meeting agendas and minutes.
- Such other duties that the Manager, Standards, Professional Development and Practice Advice may assign.
- Graduate of a Paralegal program.
- Minimum of three to five years in a law office or other law-related work.
- Training in conflict resolution and crisis intervention preferred.
- Experience providing assistance over the telephone.
- Thorough understanding of the Legal Profession Act, Law Society Rules and the Code of Professional Conduct for BC considered an asset.
- Proficiency using computer software including case and document management programs and Microsoft Office, Excel, Outlook.
- Good legal research skills.
- Excellent organizational, communication, interpersonal and analytical skills.
To apply, please email a resume and cover letter to email@example.com with the subject line: Paralegal, Practice Advice. The closing date for this competition is April 15, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Our Finance department is seeking a Senior Accountant. This position is responsible for the preparation of account reconciliations and journal entries on a monthly basis, and the compilation of financial statement binders. This position will also provide assistance with the annual audit and the annual operating and capital budgets. Additionally, this position will include a significant number of ad hoc assignments.
The duties of this position include:
- Reconciling assigned balance sheetaccounts on a monthly basis, including the creation and posting of journal entries as necessary in addition to compliling monthly financial working paper binders.
- Calculating and posting various recurring monthly journal entries, including those relating to investment transactions, calculation of building depreciation and accruals.
- Responsible for reconciling bank general ledgers on a daily basis.
- Communicating with departments to obtain information in order to maintain the capital asset listings, which include the recording of disposals and additions.
- Liaising with property management company staff to ensure accounting related to building operations is complete and accurate.
- Assisting with the creation and maintenance of reports in the financial reporting module.
- Assisting with the preparation and analysis of the annual operating and capital budgets.
- Assisting with the preparation and analysis of the monthly and annual financial statements.
- Assisting with the annual external audit.
- Acting as a back up to the Assistant Controller as needed.
- Acting as a back up to the daily A/P and A/R functions as needed.
- Analyzing the financial statements for required adjustments and making adjustments if needed, as well as providing explanations of variances to Management.
- Such other duties as the Controller or Assistant Controller may require including frequent ad hoc tasks, projects and analyses.
- Completion of a professional accounting designation (CA legacy designation preferred).
- 3 – 5 years of related practical experience.
- Knowledge of accounting principles, accounting software systems, and MS Office (Excel, Outlook, and Word).
- High attention to detail, and ability to work independently with minimal supervision.
To apply, please email a resume and cover letter to firstname.lastname@example.org the subject line: Senior Accountant, Finance. The closing date for this competition is March 31, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
The Law Society of BC is looking for the next Deputy Director, Professional Legal Training Course (PLTC). Reporting to the Director, Education and Practice, the Deputy Director, PLTC directs all aspects of the Law Society of BC’s Professional Legal Training Course (PLTC), the mandatory bar admission course for law graduates seeking admission to the practice of law in the province of BC. Primary responsibilities include ensuring that the course continues to be effective and innovative and that examinations and skills assessments meet LSBC requirements to train and assess the competence of entry level lawyers.
The duties of this position include:
- Directing the academic content and administrative operations of PLTC with 500+ students during three teaching terms per year in three locations.
- Leading a team of five Faculty lawyers, four administrative staff, ten lawyers teaching on repeated sessional contracts, numerous substitutes and hundreds of volunteer guest instructors.
- Managing the PLTC budget.
- Ensuring the course is current in law, legal practice and procedure, ethical standards and pedagogical methods.
- Exercising sole discretion regarding appeals, adjudicated passes, applications for accommodation and other student matters.
- Making recommendations to the Lawyer Education Advisory Committee on policy matters regarding the education and competence of new lawyers and the Credentials Committee regarding special student situations including, applications for exemption from PLTC, substantial repeated failure, unethical conduct and termination.
- Directing the ongoing development, design, enhancement and implementation of the curriculum and the setting and delivery of Skills Assessments and Qualification Examinations that are current and psycho metrically defensible.
- Advising and overseeing recruitment of 300 volunteer lawyers per year from a pool of 2,000.
- Consulting with other bar admission program Directors in Canada on course delivery, content, policies, procedures, and bar exam administration.
- A member in good standing of the Law Society of BC (or eligible for membership).
- A minimum of 10 years of combined law practice, teaching and management (financial and/or human resources) experience.
- Ability to direct, influence, and create results through collaboration and relationship building.
- Highly organized, with superior writing skills and excellent interpersonal, advocacy and communication skills.
To apply, please email a resume and cover letter to email@example.com the subject line: Deputy Director, PLTC. The closing date for this competition is April 8, 2016.
For more information, contact Human Resources.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.