Careers

Assistant, Credentials & Licensing

Our Credentials & Licensing department is seeking an Assistant. The Credentials department is responsible for ensuring that Law Society standards are met for all applications relating to good character repute and fitness for admission and reinstatement.

The duties of this position include:

  • Organizing and maintaining credentials paper and electronic files from open to close.
  • Liaising with other departments to gather information about a member and the progress of outstanding matters.
  • Conducting online searches and investigations.
  • Photocopying, scanning, word processing of documents and drafting memos and letters.
  • Reviewing, formatting and proof-reading draft memorandums to the Credentials Committee.
  • Oral communication in a courteous, diplomatic, professional and sometimes firm manner with applicants, students and lawyers.
  • Maintaining Credentials records in the Law Society Information System (“LSIS”), diarizing file tasks awaiting responses or completion and generating letters, follow-up and/or status inquiries on behalf of the department using appropriate independent judgement, in conjunction with department instructions and policy.
  • Preparing and distributing electronic agendas to the Credentials Committee and drafting minutes.
  • Organizing and maintaining credentials hearing files. Communicating regularly with outside counsel regarding the conduct of work for the Law Society, including obtaining timelines and information relating to expected legal costs.
  • Preparing accounting and cost-tracking documents.
  • Providing support to the department as required, including coordinating meetings, telephone conferences, committee functions and managing BF calendars.
  • Providing administrative support to the Manager’s new and ongoing projects.
  • Performing such other duties as the Manager may require.

Qualifications

  • Graduate of a legal assistant or executive assistant program or equivalent combination of work experience.
  • Minimum 3-5 years’ experience, within the legal industry considered an asset.
  • Ability to work co-operatively in a sometimes stressful environment with competing demands and strict deadlines.
  • Strong proficiency with computer software, including MS Office, document management software, and information databases
  • Demonstrated ability to organize information and prioritize tasks
  • Excellent inter-personal and communication skills.
  • Excellent spelling, grammar, punctuation, and word processing skills (advanced Microsoft Office Word).
  • Demonstrates a high level of accuracy and attention to detail.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Assistant, Credentials & Licensing. The closing date for this competition is February 3, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Auditor, Trust Assurance - Vancouver (12 month term)

Our Trust Assurance department is looking for an experienced Auditor to fill a 12 month term. Working under the supervision of the Manager and Trust Assurance Team Leaders, the Trust Assurance Auditor conducts compliance audits in accordance with Rule 3-85 to ensure compliance with the Law Society’s Trust Accounting Rules and reviews annual Trust Reports.

The duties of this position include:

  • Conducting visits to new and established BC law firms to perform compliance audits to ensure lawyers comply with the trust accounting rules and to identify potential misconduct related to financial matters.
  • Providing feedback to lawyers regarding their level of compliance with the rules and what steps should be taken to remedy any deficiencies.
  • Referring non-compliant lawyers to the Professional Conduct Department.
  • Reviewing annual Trust Report submissions and using professional judgment to determine if the firm’s level of compliance with the Trust Accounting Rules is acceptable.
  • Composing letters and reviewing correspondence from lawyers regarding Trust Reports, rule violations and other matters.
  • Responding to inquiries regarding trust accounting, the Trust Administration Fee and Division 7 rule interpretations.
  • Participating in the review and refinement of the Trust Assurance Program, including the continued development of audit procedures, and reference materials such as the Trust Accounting Handbook.
  • Assisting new firms in understanding the rules and answer questions on site and any future questions regarding the Law Society Accounting Rules.
  • Providing oral evidence supporting the referral to Professional Conduct, when required.
  • Such other duties as the manager may require.

Qualifications

  • CPA (CA, CGA, or CMA) designation.
  • 5 or more years of experience in an accounting or auditing role.
  • Advanced training in fraud related courses or a CFE, CIA, or CAMS designation considered an asset.
  • Excellent organizational and problem solving skills.
  • A professional, mature, and confident disposition.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and capable of performing autonomously while meeting strict deadlines.
  • Knowledge of the Law Society’s Division 7, Division 8 and Division 11 Rules in addition to general law firm accounting.

The Auditor, Trust Assurance will travel regularly throughout the Lower Mainland and will travel to other parts of the province approximately 25% of the time. The applicant must hold a valid BC driver’s license and have access to a reliable vehicle.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Auditor, Trust Assurance – Vancouver. The closing date for this competition is February 10, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Assistant, Trust Assurance (12 month term)

Our Trust Assurance department is seeking an Assistant for a 12 month term. This position provides administrative support to the Trust Assurance department in addition to providing telephone technical support for the online Trust Report and answering any miscellaneous department calls and emails.

The duties of this position include:

  • Administrative audit preparation and re-scheduling of audits when required.
  • Providing administrative support via email and telephone to out of town auditors.
  • Maintaining the department’s BF system and tracking of filings and responses.
  • Tracking timely filing of Trust Reports, including monitoring possible suspensions; notifying other departments of member reinstatement applications.
  • Creating and updating monthly Trust Report filing requirements; creating the reminder letter mail merge at the beginning of each month.
  • Ensuring that quarterly TAF reminder notices are sent to all law firms.
  • Data entry of information into a database, (Trust Reports, Summary Reports, and post audit surveys).
  • Correspondence (distribution of mail, formatting department letters, mail merges.)
  • Daily maintenance of the Trust Assurance email and phone line (voicemail.)
  • Telephone technical support for the online Trust Report and the online filing of the Trust Administration Fee.
  • Filing, photocopying, and other clerical duties.
  • Such other duties as the Manager or Administrator may require.

Qualifications

  • Successful completion of an Administrative Assistant Certificate Program.
  • At least 2 years of administrative experience, within a regulatory body considered ideal.
  • Professional training and experience using Microsoft Office.
  • Strong attention to detail with excellent organization and multi-tasking skills.
  • Ability to work part of a team and prioritizing own workload.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject titled: Assistant, Trust Assurance. The closing date for this competition is February 6, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Privacy Compliance Officer (12 month term)

Our Policy & Legal Services department is seeking a Privacy Compliance Officer on a 12 month term. The anticipated start date for this position will be during the week of March 27, 2017.

The Privacy Compliance Officer is responsible for ensuring that the Law Society complies with its privacy obligations under the Freedom of Information and Protection of Privacy Act (FIPPA). The successful candidate will be responsible for responding to queries, creating and updating privacy policies and procedures, assisting with impact assessments, advising on privacy breaches, responding to complaints, and training staff on privacy matters. This role will also include 0.25 FTE of Policy Paralegal responsibilities.

The duties of this position include:

  • Provide advice and information on privacy issues to Law Society employees and service providers.
  • Bring privacy compliance issues to the attention of the Manager, Policy & Legal Services, Chief Executive Officer, Leadership Council and managers.
  • Work with departments and senior management to advocate for best practices in privacy protection and data security issues.
  • Develop processes and procedures to encourage privacy compliance.
  • Develop and deliver annual privacy awareness and training programs for staff.
  • Monitor the Law Society’s compliance with privacy obligations by carrying out special projects.
  • Maintain the organizational-wide Privacy Impact Assessment process and procedure to ensure the development of new products and services is consistent with the Law Society’s obligations.
  • Communicate with Office of Information and Privacy Commissioner, responding to privacy complaints and reporting privacy breaches.
  • Help mitigate incident responses of an unauthorized use or disclosure of personal information by employees or service providers.
  • Legal research and analysis of statute and case law, including statistical analysis.
  • Preparing agendas, minutes and memoranda.
  • Such other duties as the Manager, Policy & Legal Services may require.

Qualifications

  • University degree in related field or completion of recognized paralegal program.
  • At least 5 years related work experience, preferably in a legal setting.
  • Knowledge of privacy legislation and its application.
  • Ability to research, interpret and apply legislation and case law.
  • Strong oral and written communication skills.
  • Ability to work under pressure and assert organizational requirement proactively.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject titled: Privacy Compliance Officer. The closing date for this competition is January 31, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Credentials Officer (10 month term)

Our Credentials and Licensing Department is seeking a Credentials Officer for a 10 month term. This department is responsible for ensuring that the Law Society standards are met for all applications relating to good character repute and fitness for admission and reinstatement.

The successful candidate will work as part of a team and their responsibilities include:

  • Providing advice to applicants for admission and reinstatement relating to good character and repute and members returning to practice.
  • Independently drafting correspondence to applicants where issues of good character, repute and fitness arise, deciding what further information will be required and responding to and providing advice to applicants.
  • Authorizing and conducting investigations into applications and deciding when to approve applications or refer to the Manager or directly to Credentials Committee.
  • Deciding whether members are, or have been, engaged in the practice of law and/or whether substantive law and practice skills are current and approving or referring to the Manager or directly to Credentials Committee.
  • Independently preparing memoranda and presenting to the Credentials Committee on issues to be resolved, often relating to character, fitness, and whether substantive law and practice skills are current.
  • Recording minutes of Credentials Committee meetings, advising applicants of the Committee’s decisions, reasons, and consequences/options.
  • Determining the relevant legislation, rules and policies to ensure that only monies that qualify are received into the Unclaimed Fund, conducting investigations to locate owner of unclaimed trust funds and managing claims to the Fund and deciding whether payment can be made out of the Fund to appropriate persons.

Qualifications

  • Completion of a recognized paralegal program and a minimum of 3-5 years of relevant experience, preferably some in a regulatory environment.
  • Excellent time management, analytical and writing skills.
  • Professional judgment and sound communication skills, including effective interviewing techniques.
  • Ability to act independently and demonstrate initiative.
  • Proficiency with Microsoft office and electronic investigative search techniques.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject titled: Credentials Officer. The closing date for this competition is January 6, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Clerk, Custodianships

We are currently seeking a Clerk in our Custodianships Department. The Custodianships Clerk is responsible for the organization and timely processing of the files of legal practices subject to custodianship orders, meticulously recording client and transactional information from each file as required by the Records Tracking System, and occasionally providing backup to the Custodianship Data Supervisor in responding to requests for locating and requesting custodial files from storage.

The duties of this position include:

  • Sorting and identifying categories of client files, accounting files and administrative files in order to determine the appropriate retention period, as guided by the Records Tracking System.
  • Processing legal and administrative files for long-term storage in the Records Tracking System; assisting the custodian in locating files throughout the course of the custodianship and after discharge.
  • Sorting, separating, and entering files into the Record Tracking System where retention periods have expired and as ephemera (collateral to client and law office records) for immediate destruction on approval of custodian.
  • Reconstructing files that have been improperly maintained by filing all loose material, opening new folders where necessary and accurately identifying all related material in order to ensure effective retrieval from storage in the event the file is requested by the custodian, LSBC staff, members, former clients and/or their solicitor.
  • Copying files and preparing documentation necessary for release of files.
  • May be called upon to attend a lawyer’s office to assist Custodianships team in taking possession of the material.
  • Assisting on special projects such as preparation and updating of spreadsheets for the management of distribution of documents to clients.

Qualifications

  • 1-2 years of law office experience.
  • Successful completion of a recognized legal secretarial program considered ideal.
  • Ability to safely lift up to 40 pounds.
  • Excellent oral and written skills
  • Well-developed time management and analytical skills.
  • High attention to detail
  • Must be able to work in a team environment.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject: Clerk, Custodianships. The closing date for this competition is January 3, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Paralegal, Professional Conduct

Our Professional Conduct group is seeking a Paralegal. This position works as part of a team to support the effective investigation of complaints. The Paralegal works closely with lawyers and other staff in Professional Conduct.

This role exercises considerable judgment and diplomacy in accomplishing the work of the position and reports to the Manager, Investigations, Monitoring and Enforcement.

The duties of this position include:

  • Consulting with team members to determine the most effective way to organize documents and other information collected in investigations and implementing the method of organization.
  • Assisting with interviews of witnesses.
  • Obtaining relevant documents and information through searches of court and government registries and on-line sources.
  • Reviewing and analyzing file materials and producing written reports, including evidence chronologies and lists of key documents.
  • Researching legal issues and preparing memos.
  • Creating and maintaining various knowledge management tools, including tables, indexes, spreadsheets and databases.
  • Assisting with the preparation of Affidavits or other required legal work.
  • Assisting with the preparation of legal opinions and /or editing work drafts of investigating lawyers.
  • Attending meetings of the Discipline Committee.
  • Such other duties that the Manager, Investigations, Monitoring or Enforcement may assign.

Qualifications

  • Paralegal diploma (or equivalent) supplemented by relevant experience in an investigative or litigation environment.
  • Proficiency with computer software including Microsoft Office, case and document management programs, database and knowledge management systems.
  • Excellent legal research and writing skills.
  • Excellent organizational, communication, interpersonal and analytical skills.
  • Demonstrated ability to handle and effectively prioritize a high volume of work and to work well independently and within a team.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject: Paralegal, Professional Conduct. The closing date for this competition is January 10, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Investigative/Legal Analyst

Reporting to the Manager, Investigations, Monitoring and Enforcement, the Investigative/Legal Analyst is responsible for interviewing witnesses; collecting, cataloguing and ensuring the continuity of exhibits; and the organizing of resources for investigations.

The duties of this position include:

  • Conducting interviews of and mobilizing resources to facilitate the interviewing of lawyers, complainants and witnesses, assessing their credibility, collecting and recording all documentary evidence.
  • Acting as a resource person regarding investigative and evidentiary issues including care and handling of exhibits.
  • Assisting with the determination of information to be collected and the best research methodologies to be utilized
  • Recommending and implementing best practices for the organization of major files and the use of computer software in managing investigation files.
  • Accessing and analyzing data from member’s computer system, data mining, and data indexing.
  • Identifying relevant issues and areas for further investigation.
  • Collecting, reviewing, researching and analyzing information during the course of investigations and producing and updating written reports and analytical findings.
  • Searching for relevant information and discerning patterns that may be of interest.
  • Presenting evidence at Law Society hearings and/or court.
  • Assisting in monitoring payment of fines and costs.
  • Assisting in management of information relating to orders, conditions and undertakings.
  • Conducting searches including BC Online, Court Registry/Judgment, Corporate Director, Bankruptcy, Property & searches in other jurisdictions, Federal Corporations, US Criminal and Civil, SEDAR.
  • Such other duties as the Manager of Investigations, Monitoring & Enforcement may require.

Qualifications

  • Paralegal diploma or completion of a post-secondary program in business, law, commerce, law enforcement or an equivalent combination of education and experience;
  • Thorough understanding of the Legal profession Act, Law Society Rules, Code of Professional Conduct for BC, and provincial and federal legislation.
  • Experience assisting with investigations, conduct analysis of member files, or exposure to an investigative, regulatory or legal environment considered a strong asset.
  • Experience in real estate considered an asset.
  • Holding a license as a Private Investigator under the Security Services Act (BC), or basic security training from an approved security training facility considered a desirable asset.
  • Proficient with computer software including Microsoft Office, Case Management, and In-house developed Databases.
  • Excellent communication and analytical skills.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Investigative/Legal Analyst. The closing date for this competition is January 3, 2017. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Assistant, Unauthorized Practice (0.5 FTE)

Our Unauthorized Practice department is seeking an Administrative Assistant.

The duties of this position include:

  • Responding to unauthorized practice related inquiries from lawyers, complainants and general public.
  • Providing administrative support to the staff lawyer and paralegal on case files, from commencement of investigation through to conclusion of court proceeding, including conducting investigative searches and preparing court materials.
  • Providing administrative support for Unauthorized Practice Committee meetings.
  • Maintaining the Unauthorized Practice file library and file statistics.
  • Assisting with preparation of publications of actions taken on files.
  • Processing invoices received from external counsel, investigators and process servers, and liaising with finance department regarding payment of invoices and expenses
  • Such other duties as the Manager, Unauthorized Practice may require.

Qualifications

  • Successful completion of a recognized legal secretarial program.
  • 1-2 years of law office experience.
  • Ability to safely lift up to 40 pounds.
  • Intermediate to advanced knowledge of Microsoft Office and online search platforms.
  • Working knowledge of the Rules of Court.
  • Excellent oral and written communication skills.
  • High attention to detail with well-developed time management and organizational skills.
  • Must be able to work independently and in a team environment.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Assistant, UAP. The closing date for this competition is December 16, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Claims Manager

Are you a leader?

The Law Society’s Lawyers Insurance Fund (LIF) is offering a unique opportunity to lead a highly motivated team of experienced and talented lawyers and staff as one of two Claims Managers.

LIF manages the lawyer’s professional liability insurance program for the Law Society of British Columbia. As a Claims Manager, you will be responsible for leading the claims team in a high-performing and professional environment, dedicated to maintaining exemplary service standards and achieving exceptional results.

Your superior analytical and advocacy skills and excellent judgment enable you to effectively resolve a broad variety of complex and challenging matters. You have exceptional organizational, interpersonal and communication skills, and take a practical approach to problem solving. You also understand that a systematic approach to operations is critical for the success of any well-run organization. You are able to develop and implement a broad vision for the claims operation but also focus on the details when necessary.

Reporting to the Director of Insurance, you enjoy considerable autonomy, including settlement authority up to $350,000 per claim, and up to $1,000,000 per claim in the Director’s absence.

As Claims Manager, you will:

  • Lead and inspire best practices among our dedicated and talented claims staff, including mentoring and providing ongoing feedback.
  • Develop, implement and administer claims management policies, procedures, and systems that will maintain LIF’s success as a continually evolving, high-functioning claims facility.
  • Evaluate new claims and potential claims and manage work loads including the conduct of in-house defence.
  • Participate hands-on in the resolution of complex claims and coverage issues.
  • Deliver risk management presentations and advice to lawyers and firms, and analyse and advise stakeholders on existing and future trends in claims.
  • Educate, evaluate and assist in setting reasonable rates of remuneration for external defence counsel.
  • Develop and maintain effective relationships with insured lawyers, external defence counsel, excess insurers, Benchers, reinsurers, brokers, actuaries, auditors and other lawyers’ professional liability programs.

Qualifications

  • Practising membership in the Law Society of BC or eligibility for membership.
  • At least ten years of practice experience, preferably in BC, including some experience in the insurance industry or defending professional liability claims.
  • Supervisory or managerial experience, and demonstrably effective interpersonal skills.
  • Ability to evaluate and assist in the successful resolution of complex litigation.
  • Superior judgment and analytical, organizational, advocacy, administrative, IT, presentation and writing skills.
  • Ability to effectively develop and manage a budget.

Preferably you have experience in managing lawyers or managing a professional liability claims operation. Experience or training in mediation and other alternative dispute resolution techniques is an asset, as is experience in developing and implementing new operational practices and procedures.

LIF provides insurance to all lawyers engaged in private practice in British Columbia. It has over $120 million in assets, an annual budget of $14 million, and manages 1000 reports of claims and potential claims against lawyers each year.

DGA Careers Inc. has the exclusive rights to the Claims Manager search with the Law Society of British Columbia. Please direct all preliminary inquiries and applications to the attention of Melissa Colley at melissa@dgacareers.com or 778-383-9790 x 101

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.



Working at the Law Society

Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.

We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.

We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.