Assistant, Credentials & Licensing
Our Credentials & Licensing department is seeking an Assistant. The Credentials department is responsible for ensuring that Law Society standards are met for all applications relating to good character repute and fitness for admission and reinstatement.
The duties of this position include:
- Organizing and maintaining credentials paper and electronic files from open to close.
- Liaising with other departments to gather information about a member and the progress of outstanding matters.
- Conducting online searches and investigations.
- Photocopying, scanning, word processing of documents and drafting memos and letters.
- Reviewing, formatting and proof-reading draft memorandums to the Credentials Committee.
- Oral communication in a courteous, diplomatic, professional and sometimes firm manner with applicants, students and lawyers.
- Maintaining Credentials records in the Law Society Information System (“LSIS”), diarizing file tasks awaiting responses or completion and generating letters, follow-up and/or status inquiries on behalf of the department using appropriate independent judgement, in conjunction with department instructions and policy.
- Preparing and distributing electronic agendas to the Credentials Committee and drafting minutes.
- Organizing and maintaining credentials hearing files. Communicating regularly with outside counsel regarding the conduct of work for the Law Society, including obtaining timelines and information relating to expected legal costs.
- Preparing accounting and cost-tracking documents.
- Providing support to the department as required, including coordinating meetings, telephone conferences, committee functions and managing BF calendars.
- Providing administrative support to the Manager’s new and ongoing projects.
- Performing such other duties as the Manager may require.
- Graduate of a legal assistant or executive assistant program or equivalent combination of work experience.
- Minimum 3-5 years’ experience, within the legal industry considered an asset.
- Ability to work co-operatively in a sometimes stressful environment with competing demands and strict deadlines.
- Experience using Microsoft Outlook, Excel, and PowerPoint.
- Excellent inter-personal and communication skills.
- Excellent spelling, grammar, punctuation, and word processing skills (advanced Microsoft Office Word).
- Demonstrates a high level of accuracy and attention to detail.
To apply, please email a resume and cover letter to firstname.lastname@example.org with the subject line: Assistant, Credentials & Licensing - <your name>. The closing date for this competition is December 7, 2015. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Administrative Assistant, Professional Legal Training Course
Our Professional Legal Training Course (PLTC) department is seeking an Administrative Assistant. This department oversees all activities of the Law Society’s bar admission course, a requirement for becoming a lawyer within BC. The Administrative Assistant works under the supervision of the Assistant Manager, PLTC.
The duties of this position include:
- Word processing, proofreading, and copy editing of student lesson plans, instructor notes, handouts, Practice Material, and assessments prepared by faculty, within tight deadlines for pre-session printing.
- Providing technical support to staff in computer programs such as Word, Excel, Adobe, and Outlook.
- Data entry and maintenance of student information database.
- Providing support and backup to the Program Coordinator and the Program Assistant.
- Providing administrative support to the Deputy Director by preparing first frameworks of failed student reports submitted to Credentials Committee and maintaining records of student requests for accommodation or exemption.
- Providing administrative and proofreading support to the Senior Legal Editor including, coordinating schedules with the printer and suppliers, communicating with contributors and reminding the Senior Legal editor of important dates with sufficient lead time to ensure timely publishing of the Practice Material for each session.
- Using content approved by the Deputy Director, preparation of 15 – 20 PLTC, requalification, and transfer bar exams per year, entering updates and changes to approx. 1,000 exam questions to maintain current confidential exam bank and recording history of use of each question to prevent overlap or repetition and maintain security.
- Invigilating exams.
- Taking minutes of staff and student representative meetings.
- Layout of detailed teaching/assignment/marking schedule for five 11 week PLTC sessions per year for publication.
- Acting as department receptionist and providing information regarding general PLTC inquiries.
- Organizing social events, including summer and holiday parties, faculty retreat (venue, food, agenda etc.).
- Such other duties as the Deputy Director, Assistant Manager or Program Coordinator may require.
- Relevant post-secondary education.
- Speed and accuracy in Microsoft Office, MS Outlook, research, databases and Excel.
- Minimum 5 years related experience.
- Strong attention to detail paired with skills in editing and proofreading.
- Ability to prioritize and exercise independent judgment with minimal or no direct supervision.
- Good written and oral communication skills suitable to recruitment of volunteer lawyers to the Law Society bar admission course.
To apply, please email a resume and cover letter to email@example.com with the subject line: PLTC Admin Assistant - . The closing date for this competition is December 1, 2015. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Staff Lawyer, Policy & Legal Services
We are looking to hire a lawyer to join our Policy and Legal Services Department. The Staff Lawyer, Policy & Legal Services is responsible, as part of a team of lawyers, for the research and analysis of legal issues and the development of policy options for the Benchers and Law Society departments. The position is also responsible for providing support to Law Society committees and task forces. Project management skills and experience in implementing programs would be an asset.
The Staff Lawyer, Policy & Legal Services provides advice and assistance on policy matters, organizes and arranges meetings for committees and task forces, and supports the policy work of the Law Society which from time to time can include any of the following:
- Providing policy analysis on programs and proposals.
- Providing opinions on points of law.
- Drafting reports and presentations to Benchers, Committees, and Task Forces.
- Drafting letters on Law Society positions to outside organizations including government.
- Responding to questions or inquiries on Law Society policy development.
- Supporting ethics and professional responsibility.
- Drafting agendas and minutes of meetings, and attendance at meetings.
- Working on policy development with other Law Society departments.
- Drafting regulations and legislation.
- Such other duties as the Manager, Policy & Legal Services may require.
- Must be a member of the Law Society of BC or eligible for membership.
- Minimum five years of recent practice or other relevant experience.
- Must have superior research, writing and analytical skills.
- Excellent interpersonal and communication skills.
- Ability to handle complex and diverse caseload.
- Experience with professional regulation, legal ethics or legislative drafting considered an asset.
The terms and conditions of the collective agreement between the Law Society of BC and the Professional Employees Association apply to this position.
This position is within the Policy & Legal Services job classification and the salary range for this position would be $101,634.62 to $130,854.94 per annum. Starting salary will be commensurate with qualifications and experience.
To apply, please email firstname.lastname@example.org. The closing date for this competition is November 30, 2015. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
Auditor, Trust Assurance (12-month term)
Our Trust Assurance department is seeking an Auditor on a 12-month term, to start as soon as possible. Working under the supervision of the Manager and Trust Assurance Team Leaders, the Trust Assurance Auditor conducts compliance audits in accordance with Rule 3-85 to ensure compliance with the Law Society’s Division 7 Rules and reviews annual Trust Reports.
The duties of this position include:
- Conducting visits to new and established law firms throughout BC to perform compliance audits to ensure lawyers comply with the trust accounting rules and to identify potential misconduct related to financial matters.
- Providing feedback to lawyers regarding their level of compliance with the rules and what steps should be taken to remedy any deficiencies and recommending non-compliant firms to Professional Conduct, or Practice Standards Departments.
- Reviewing annual Trust Report submissions and using professional judgment to determine if the firm’s level of compliance with the Division 7 Rules is acceptable.
- Composing letters and reviewing correspondence from lawyers regarding Trust Reports, rule violations and other matters.
- Responding to inquiries regarding trust accounting, the Trust Administration Fee and Division 7 rule interpretations.
- Participating in the review and refinement of the Trust Assurance Program, including the continued development of audit procedures, review and revision of the Division 7 rules, and reference material such as the Trust Accounting Handbook.
- Assisting new firms in understanding the rules and answer questions on site and any future questions regarding the Law Society Accounting Rules.
- Providing oral evidence supporting the referral to Professional Conduct, when required.
- Such other duties as the manager may require.
- CPA, CA, CGA, or CMA designation
- Advanced training in fraud related courses or CFE or CIA designation considered an asset
- Excellent organizational and problem solving skills
- A professional, mature, and confident disposition
- Excellent written and verbal communication skills
- Strong attention to detail and capable of performing autonomously while meeting strict deadlines
- Knowledge of the Law Society’s Division 7 Trust Accounting Rules in addition to general law firm accounting
Travel within the Vancouver and surrounding areas will be required. The applicant must hold a valid BC driver’s license and have access to a vehicle. Limited travel outside of Vancouver but within BC will also be required.
To apply, please email a resume and cover letter to email@example.com. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
Manager, Trust Audit and Forensic Accounting
The Trust Regulation Group is seeking a Manager, Trust Audit and Forensic Accounting. This role is responsible for overseeing the operations of both the Trust Assurance and Forensic Accounting departments to ensure the effective and efficient regulation of trust funds handled by BC law firms.
Reporting to the Director, Trust Regulation, the Manager oversees a department of 22, including 2 team leaders, 3 forensic accountants, 11 compliance auditors and 5 administrative staff.
The duties of this position include:
- Providing leadership and mentorship to the Trust Assurance and Forensic Accounting departments.
- Key liaison between Trust Regulation group and other Regulatory departments within the Law Society.
- Development and oversight of Trust Assurance and Forensic Accounting policies and procedures, including trust accounting (internal control) rules and regulations for all B.C. lawyers and law firms.
- Managing and oversight of an operating budget of $2.5 million.
- Reporting to management and Benchers includes operating metrics and key performance measures.
Trust Assurance Program
- Providing leadership and effective management in the development, design, continued oversight and improvement of the Trust Assurance Program and its staff, which includes the completion of approximately 500 compliance audits of BC law firms each year.
- Development and oversight of Trust Assurance policies and procedures.
- Developing and maintaining Risk and Compliance analysis and selection criteria risk rating tools, used in prioritizing the review of annual trust filings and compliance audit schedules.
- Providing trust assurance advice to B.C. lawyers. Developing resource materials and presenting to external groups.
- Such other duties as required.
- Providing leadership and management of all Forensic Accounting Investigations and staff, and related matters, file monitors, and forensic assists performed by internal and external forensic accountants, including interviewing members and presenting evidence at Law Society hearings and/or court.
- Acting as Team Leader/oversight over forensic accounting investigations performed by external accountants.
- Development and oversight of Forensic Accounting policies and procedures.
- Such other duties as required.
- Professional Accounting designation (CPA, CA, CGA or CMA), plus a Diploma in Forensic Accounting (DIFA), Certified Fraud Examiner (CFE), Certified Financial Forensics (CFF), Certified Internal Auditor (CIA) designation, or advanced training in fraud/forensic investigation and internal audit standards. Depending on forensic accounting experience, DIFA is preferred (or be willing to complete).
- A minimum of 10 years of relevant experience in the areas of internal audit, forensic accounting, fraud and auditing.
- Significant experience managing large teams.
- Excellent leadership and analytical skills.
- Strong interpersonal, communication and team building skills.
- Requires the ability to meet changing deadlines, and priorities in highly stressful situations.
- Knowledge of Trust Accounting Rules as well as various sections of the Legal Profession Act and the Code of Professional Conduct for British Columbia is preferred.
If this is the next step in your professional career, please submit your application to Allison Rzen and Shaun Carpenter at www.pfmsearch.com. Please indicate the position you are applying for in the subject line of the email.
For more information, contact Human Resources.
Working at the Law Society
Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.
We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.
We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.