Billing Records – Rule 3-62(1)

This Rule requires that you keep a copy of each fee billing, also referred to as Statement of Account, filed in alphabetical, chronological or numerical order as your record of all fees billed.  Most firms will keep the fee billing copies in some sort of binder divided by month.

However, most firms will also keep a Fees book to record the following:

  • fees charged to client;
  • other billings to client;
  • date of billing;
  • invoice number;
  • amount charged broken down between fees billed, disbursements billed, GST/PST/HST billed and total billed.

Fee Book – Sample

DATE

INVOICE#

CLIENT NAME/MATTER NUMBER

FEES
BILLED

DISBURSE-
MENTS
BILLED

GST
BILLED*

PST
BILLED*

TOTAL
BILLED

Sept  01/2006

001

Smith, John

Client Matter #1002

100.00

 

6.00

7.00

113.00

Sept  05/2006

002

Jones,

Client Matter #1005

400.00

45.00

26.70

28.00

499.70

*Information from your fee billing records is used to calculate the mandatory remittances of HST.   You can calculate your total sales figure and your total HST payable figure from this record, adjusted for bad debts or writedowns of accounts receivable. You will also need the HST (input tax credits) amounts from your General Disbursement Journal to complete your HST remittance forms.    

Please refer to Appendix C – Useful Resources for website addresses for HST.