Cash Receipt Book of Duplicate Receipts – Rule 3-51.1 and Rule 3-61.1

The new Rules for handling cash require that you prepare a duplicate receipt for all cash that you receive for the law practice. 

In this duplicate cash receipt book, you must record for each receipt of cash:

  • the date of receipt of the cash;
  • the name of the person from whom the cash was received;
  • the amount of cash received;
  • the name of the client for whom the cash was received;
  • the file number;
  • the signature of the lawyer or a person designated by the lawyer;
  • the signature of the person.

In addition, Rule 3-61.1(3) requires that for each withdrawal of cash as permitted in the limited provisions of Rule 3-51.1(3.1), you must record:

  • the date of the withdrawal;
  • the amount of the withdrawal;
  • the name of the client in respect of whom the cash was withdrawn;
  • the number of the file in respect of which the cash was withdrawn;
  • the name of the person to whom the cash was paid;
  • the signature of the person to whom the cash was paid.

 Cash Receipt Book of Duplicate Receipts - sample

DUPLICATE CASH RECEIPT

No. 001

Date:

   

Received From:                             

 

the amount of $

   

Paid to:                                           

 

the amount of $

   

On behalf of

 

for File #

   

Signature of payor/payee:

   

Authorized Signature on behalf of (name of law firm):