Careers

Senior Assistant, Insurance (Lawyers Insurance Fund)

Our Lawyers Insurance Fund department is looking for a Senior Assistant, Insurance. The Senior Assistant, Insurance is responsible for providing administrative and secretarial support to the Director of Insurance and Deputy Director in ensuring the efficient operation of a high functioning insurance program. The position deals with sensitive information that requires a high level of confidentiality and discretion.

The duties of this position include:

  • Word processing and dicta typing for correspondence, memos to Benchers, reports, etc.
  • Maintaining and updating policies, procedures and information.
  • Dealing independently with various requests for information from lawyers and the public, including law firm requests for claim histories for excess insurance applications and public inquiries about theft claims.
  • Maintaining and updating departmental systems for filing, capturing Coverage Committee decisions and advance rulings on coverage, and co-ordinating the move of closed claims files off-site.
  • Preparing agenda and assisting with minutes for departmental meetings, and drafting minutes of administrative staff meetings.
  • Identifying for management service evaluation surveys that require responses or follow-up, and drafting acknowledgement letters if appropriate.
  • Drafting materials for firms buying optional insurance coverage and coordinating payment with accounting.
  • Such other duties as the Director and Deputy Director may require.

Qualifications

  • Grade 12 diploma and a post-secondary diploma as a legal secretary.
  • Training in office procedures, Word, Excel, data entry, database structure, Dictaphone and PowerPoint.
  • A minimum of five years of legal secretarial experience, with experience in a more senior role reporting to an Executive preferred.
  • Well-developed organizational and time-management skills, good oral and written communication skills, and attention to detail.
  • Exceptional interpersonal skills to work effectively with all levels of staff and management, both internally and externally, and discretion and sensitivity relating to confidential information.
  • Fast, accurate work processing and formatting skills.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Senior Assistant, Insurance. The closing date for this competition is February 12, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Assistant, Credentials & Licensing

Our Credentials & Licensing department is seeking an Assistant. The Credentials department is responsible for ensuring that Law Society standards are met for all applications relating to good character repute and fitness for admission and reinstatement.

The duties of this position include:

  • Organizing and maintaining credentials paper and electronic files from open to close.
  • Liaising with other departments to gather information about a member and the progress of outstanding matters.
  • Conducting online searches and investigations.
  • Photocopying, scanning, word processing of documents and drafting memos and letters.
  • Reviewing, formatting and proof-reading draft memorandums to the Credentials Committee.
  • Oral communication in a courteous, diplomatic, professional and sometimes firm manner with applicants, students and lawyers.
  • Maintaining Credentials records in the Law Society Information System (“LSIS”), diarizing file tasks awaiting responses or completion and generating letters, follow-up and/or status inquiries on behalf of the department using appropriate independent judgement, in conjunction with department instructions and policy.
  • Preparing and distributing electronic agendas to the Credentials Committee and drafting minutes.
  • Organizing and maintaining credentials hearing files. Communicating regularly with outside counsel regarding the conduct of work for the Law Society, including obtaining timelines and information relating to expected legal costs.
  • Preparing accounting and cost-tracking documents.
  • Providing support to the department as required, including coordinating meetings, telephone conferences, committee functions and managing BF calendars.
  • Providing administrative support to the Manager’s new and ongoing projects.
  • Performing such other duties as the Manager may require.

Qualifications

  • Graduate of a legal assistant or executive assistant program or equivalent combination of work experience.
  • Minimum 3-5 years’ experience, within the legal industry considered an asset.
  • Ability to work co-operatively in a sometimes stressful environment with competing demands and strict deadlines.
  • Experience using Microsoft Outlook, Excel, and PowerPoint.
  • Excellent inter-personal and communication skills.
  • Excellent spelling, grammar, punctuation, and word processing skills (advanced Microsoft Office Word).
  • Demonstrates a high level of accuracy and attention to detail.

To apply, please email a resume and cover letter to personnel@lsbc.org with the subject line: Assistant, Credentials & Licensing - . The closing date for this competition is February 1, 2016. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Manager, Trust Audit and Forensic Accounting

The Trust Regulation Group is seeking a Manager, Trust Audit and Forensic Accounting. This role is responsible for overseeing the operations of both the Trust Assurance and Forensic Accounting departments to ensure the effective and efficient regulation of trust funds handled by BC law firms.

Reporting to the Director, Trust Regulation, the Manager oversees a department of 22, including 2 team leaders, 3 forensic accountants, 11 compliance auditors and 5 administrative staff.

The duties of this position include:

  • Providing leadership and mentorship to the Trust Assurance and Forensic Accounting departments.
  • Key liaison between Trust Regulation group and other Regulatory departments within the Law Society.
  • Development and oversight of Trust Assurance and Forensic Accounting policies and procedures, including trust accounting (internal control) rules and regulations for all B.C. lawyers and law firms.
  • Managing and oversight of an operating budget of $2.5 million.
  • Reporting to management and Benchers includes operating metrics and key performance measures.

Trust Assurance Program

  • Providing leadership and effective management in the development, design, continued oversight and improvement of the Trust Assurance Program and its staff, which includes the completion of approximately 500 compliance audits of BC law firms each year.
  • Development and oversight of Trust Assurance policies and procedures.
  • Developing and maintaining Risk and Compliance analysis and selection criteria risk rating tools, used in prioritizing the review of annual trust filings and compliance audit schedules.
  • Providing trust assurance advice to B.C. lawyers. Developing resource materials and presenting to external groups.
  • Such other duties as required.  

Forensic Accounting

  • Providing leadership and management of all Forensic Accounting Investigations and staff, and related matters, file monitors, and forensic assists performed by internal and external forensic accountants, including interviewing members and presenting evidence at Law Society hearings and/or court.
  • Acting as Team Leader/oversight over forensic accounting investigations performed by external accountants.
  • Development and oversight of Forensic Accounting policies and procedures.
  • Such other duties as required.

Qualifications

  • Professional Accounting designation (CPA, CA, CGA or CMA), plus a Diploma in Forensic Accounting (DIFA), Certified Fraud Examiner (CFE), Certified Financial Forensics (CFF), Certified Internal Auditor (CIA) designation, or advanced training in fraud/forensic investigation and internal audit standards. Depending on forensic accounting experience, DIFA is preferred (or be willing to complete).
  • A minimum of 10 years of relevant experience in the areas of internal audit, forensic accounting, fraud and auditing.
  • Significant experience managing large teams.
  • Excellent leadership and analytical skills.
  • Strong interpersonal, communication and team building skills.
  • Requires the ability to meet changing deadlines, and priorities in highly stressful situations.
  • Knowledge of Trust Accounting Rules as well as various sections of the Legal Profession Act and the Code of Professional Conduct for British Columbia is preferred.

If this is the next step in your professional career, please submit your application to Allison Rzen and Shaun Carpenter at www.pfmsearch.com. Please indicate the position you are applying for in the subject line of the email.

 

For more information, contact Human Resources.



Working at the Law Society

Law Society staff, volunteers and Benchers (our board of governors) are committed to one common goal: protecting the public interest in the administration of justice by setting and enforcing standards of professional conduct for lawyers.

We are an organization that values diversity, equity and a shared sense of purpose. Our annual employee survey consistently reveals that the Law Society ranks much higher than other organizations in employee engagement, making us a very desirable place to work.

We seek high-performing individuals who enjoy challenging and interesting work, a supportive team environment and a healthy work/life balance.