Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.
We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan, a generous health care spending account, and more.
Our Professional Legal Training Course (PLTC) department is seeking a temporary, full-time Program Assistant for a 15-month term. The Program Assistant provides administrative support to the Director, Senior Coordinator and the faculty of the Professional Legal Training Course. This position also entails a considerable amount of communication with students.
The duties of this position include:
- Communicates with students and law firm staff to provide information regarding PLTC. This task including monitoring multiple PLTC inboxes, generating bulk emails and posting announcements for hundreds of students.
- Processes and manages student accommodation requests and forms (including establishing and maintaining a database).
- Creates, updates and manages electronic and physical student files.
- Creates administrative and student schedules, for all sessions during each year.
- Updates and maintains the student information database (applications for registration, contact information and PLTC results).
- Administers the online learning management systems (ExamSoft, Brightspace and PLTC Student Portal).
- Provides technical and administrative support to PLTC students, the Director, the Senior Coordinator and the faculty (i.e. Zoom, Brightspace, ExamSoft and Microsoft Suite)
- Prepares all submitted written assessments and exams for marking and creates marking materials for the assessors.
- Invigilates and administers exams.
- Takes minutes of staff and faculty meetings.
- Drafts and format letters and correspondence.
- Maintaining multiple bring forward or tracking systems for submissions and sign-ups
- Occasionally acts as a client for interviewing assessments.
- Processes and track payments for various PLTC fees.
- Works collaboratively with the Senior Coordinator.
- Such other duties as the Deputy Director, PLTC may require.
Qualifications
- Undergraduate degree (preferably) or college degree.
- Three to five years of related experience in education administration, law administration and/or customer service.
- Highly organized, detail-oriented, with strong time management skills and demonstrated experience working with time-sensitive tasks.
- Superb professional written and oral communication skills.
- Advanced English skills with written skills at a formal university level.
- Highly responsive, flexible and able to perform with regular interruptions.
- Expertise in Microsoft office software, specifically Excel, is an asset.
- Technically savvy and able to quickly understand multiple online systems, platforms and programs.
- Demonstrated skill and ability to effectively prioritize, exercise independent judgement, and work autonomously and in a team environment.
The salary range for this position is $57,721 to $62,740.
The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.
To apply, please email your cover letter and resume to personnel@lsbc.org with the subject “Program Assistant, PLTC.” The closing date for this competition is April 18, 2024. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
The Law Society of BC supports hybrid work schedules. This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.
845 Cambie Street
Vancouver, British Columbia
V6B 4Z9
