Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.
We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.
The Law Society of BC is seeking a permanent, full-time AV & Meeting Room Coordinator in our Operations department. Reporting to the Operations Supervisor, the AV & Meeting Room Coordinator oversees the operation of technologies that support board and committee meetings and other staff meetings and events. This role will work closely with our AV contractors and with our Information Services (IS) team on meeting room internet connectivity. They will manage meeting room bookings, the repair and maintenance of AV equipment, and ensuring staff are trained on using AV equipment for virtual meetings and presentations. This role is also required to assist with the administration of other operational functions, including the building access keyscan program, desk booking software, and the security camera system.
This role will also act as backup to the other members of the Operations team as needed. There will be approximately 6 days per year where the coordinator will be required to work an early shift, arriving at 6:30am for Bencher Day or other large event preparation.
The duties of this position include:
- Providing litigation support to discipline counsel, on citation and teamed investigation files
- Manage inventory of all AV equipment, dictaphones, projectors, loaner laptops and other related audio video and meeting room paraphernalia
- Check loaner laptop bags regularly to ensure proper cables are inside
- Coordinate all meeting room bookings and advise staff on meeting room availability and suitability by using the on-line room booking system
- Liaise with dept admin or event assistant to organize registration of participants, plan room set up, catering, building access, security, first aid, and other event planning requirements
- Provides AV support to staff during meetings as needed; be the first point of contact for all room issues, providing timely response and coordination of remedial work
- Liaise with catering companies, IS, building operator (Colliers), contractors and vendors
- Ensure meeting, event, or hearing attendee compliance with internal guidelines for meeting room and AV equipment use and make sure that safety procedures and protocols are followed
- Ensure all meeting rooms are left in a tidy and reasonable manner following all meetings and events, and call janitorial for special cleaning as needed
- Review & communicate upcoming meeting & event details with the operations team daily
- Perform administrative duties such as vendor invoice reconciliation, creating AV instructions & training manuals, creating and managing reports
- Work with the IS department regularly to ensure the meeting room booking system is operating and network and internet connections are working
- Ensure AV equipment and meeting room computers are up to date with the latest hardware and software updates and all batteries in remote controls are fresh
- Perform regular inspection of meeting facilities to ensure sound, visual, and performance of AV equipment and other amenities work properly
- Ensure that meeting rooms are set up with requested amenities including coffee & water set up, catering, AV devices, and furniture configuration (when necessary)
- Ensure all meeting rooms keep standardized set up for basic office supplies, member manuals, and other computer accessories are available (mouse, ethernet & HDM cables, power cords) in all meeting rooms
- Set up AV for Bencher meetings, note that this role arrives at 6:30am and sits in the meeting providing AV support
- Troubleshoot technical issues and diagnose & report any required repair work to the AV contractor
- Assist the Manager, Operations, Properties & Facilities with the planning, design and procurement of new AV equipment and systems as needed
- Provide training of meeting room AV equipment to all staff, providing regular monthly reviews to Operations team members
- Act as co-administrator for desk booking software, providing staff with technical support
- Act as co-administrator for security camera system and Aurora keyscan system
- Perform backup and coverage duties for the Properties & Facilities Assistant & Receptionist/Office Assistants
- Perform other duties as assigned by the Supervisor, Operations and the Manager, Operations, Properties & Facilities
Qualifications
- A diploma in Business Administration, Audio/Visual technology or related field.
- A minimum of 3 years of strong customer service experience and or training duties, preferably in a legal office environment.
- Analytical skills to monitor progress of an undertaking and identify areas needing adjustment or improvement
- Takes a long-term view towards the team and department’s objectives, and builds and executes on a realistic plan to achieve professional and team goals.
- Strong analytical and problem-solving skills, able to break down problems and provide practical solutions
- Ability to clearly communicate, expressing requirements and expectations to a wide range of individuals.
- Effective interpersonal skills and flexibility to adapt to a variety of personalities and stakeholders at all levels.
- Demonstrates punctuality, accountability, and the ability to work independently while representing the organization with integrity and professionalism.
- Experience with setting up & operating audio-visual equipment (preferably with Crestron equipment) in a meeting room setting.
- Familiarity with computers and IP networking systems an asset.
- Experience with virtual meeting platforms (preferably Zoom).
- Excellent troubleshooting skills.
- Ability to work independently, accurately and on own initiative to maintain work output with minimum supervision.
- Proficiency in core MS Office programs (Word, Excel, Outlook and Adobe) and ability to learn new role-specific software/applications related to records and document management and analysis.
- Accuracy and ability to maintain attention to detail. A self-starter who takes ownership tasks and projects and works well under pressure. Ability to prioritize and complete tasks in a timely manner with little supervision.
- Some physical demands, such as the moving and or lifting of furniture, boxes and equipment. Must be able to perform physical tasks, such as standing for long periods of times and moving or lifting boxes, furniture and equipment up to 40 pounds
- Accurate typing skills with a minimum of 40 words per minute for data entry.
The salary range for this position is $58,157 to $63,214.
The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.
To apply, please email a resume and cover letter to personnel@lsbc.org with the subject “AV & Meeting Room Coordinator”. The closing date for this competition is April 27, 2026. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.
845 Cambie Street
Vancouver, British Columbia
V6B 4Z9
